How employee monitoring can enhance your data security plan?

Pritam Majumdar Pritam Majumdar Updated On - 06 Dec 2019

Managing or owning an Organization is a difficult task. Whether tiny or big, the information is the “bread and butter” of the company. Therefore, losing it could prove to be devastating. So, irrespective of the company size, one needs to plan for the security of a data or information assets. A security plan definitely helps in preserving important data.

What is Data Security?

Data security may be defined as the confidentiality, the availability, and the integrity of data. Broadly speaking, it is all the practices and processes are used to ensure that data is not being misused or being accessed by unauthorized individuals. Data security ensures that data is accurate as well as reliable and is accessible for those who are authorized and have the access when required.

At one end you need to maintain important documents and secrecy. That is why it becomes important to know how data is handled, especially by employees of the organization. That is why employee desktop monitoring has become important in ensuring the security of data.

Need for Employee Monitoring

In today ’s era of digitalization, there are innumerable data points which employees have access to edit or download or even share with others. While most employees with access to a company’s critical information use them for the intended purpose, there are others who might use this vital information for reprehensible purposes.

As an employer, you will have to guard the company as well as client data within as well as beyond the office promise. To ensure this, employers often use employee monitoring software.

By ‘Employee Monitoring’ we mean keeping track of the activities of employees and their work. Employee Monitoring has a direct relation to Data Security. It helps to increase the company’s data security.

Different Ways to Monitor Employees’ Work

Physical Surveillance

Employers at times may personally visit the employees’ workstation to see what the employees might be doing. Another means of supervision is via video surveillance. In this type of monitoring, video cameras are placed at a strategic location which record the daily actions of the employees and archives them on a regular basis.

Electronic Communication Surveillance

Businesses and organizations often monitor all communications made by an employee using the computers. These communication means include emails sent via the company‘s email ID. Since it deals with the employees’ work, the employer might keep a check on such communication means. The employers also need to monitor deleted, or archived messages and the company information shared on social media, personal blogs, etc.

Internet Activity Monitoring

Organizations often make use of firewalls and router logs to control and keep track of internet traffic from the employee’s computer. Moreover, these network analyzers can scan and find out if there are any prohibited traffic and determine the workstation from which this traffic has originated. Businesses may monitor all communications employees make using company systems. If employees use the employer’s email system or instant-messaging accounts, the employees’ communications can be monitored as well as is recorded. Employers also track how much time an employee spends browsing the web while he/she is working. Advanced monitoring tools can intercept and scan all information the employees send over a network, which includes email communications, web browsing as well as file transfers.

Desktop Monitoring

Usually, people are of the view that by installing anti-virus software and having malware protection is enough to ensure data security, but that is far from the truth. While having these installed assures enough protection against external threats, they majorly ignore the internal threats.

So, organizations need tools that might prove to be useful to protect against internal threats. Those employees who seek to steal data, would not use the aforementioned means. Rather they could steal using webmail, or an internet-based file-sharing application like the Dropbox, or maybe through a chat program. Anti-virus, Malware protection, etc. can in no way, put a stop to these data thefts. This is where the importance of an employee monitoring software comes in. What an employee monitoring software does, is that it constantly monitors each and every action of the employees, thereby keeping a vigilant watch over the data security of the company and preventing data theft.

Employee Desktop Live Viewer

Need to track the activity of your employees? Don’t worry, use Employee Desktop Live Viewer. It is a wholesome multi-system monitoring tool which monitors employees’ activities. The following are some of its important features:

  • It is neither visible on the Start menu nor anywhere on the employee’s PC and hence he/she wouldn’t even know that he or she is being watched. So, the whole monitoring is done in secret.
  • It can provide uninterrupted surveillance which automatically sets to work when the employee turns his system on. The monitoring remains at work even if the employee has restarted his or her system.
  • It can be used to monitor systems independent of their geographic location. Hence is ideal in case the organization has different offices in different geographical areas.

If you’re not sure about buying, download the trial version. And if you need any help, the tech support team is accommodating and is online all day, every day. When you have an employee monitoring application, you can easily automate your administrative chores.

Conclusion

Are you ready with a a complete data security plan? Think again! It is extremely important to get a proper employee monitoring software to safeguard data and protect the company’s intellectual property from internal and external threats. If you do not have a tool for this purpose, try Computer Monitoring software.