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While Exchange mailboxes typically have permissions associated with a single account, various accounts can possess diverse permissions tailored to their specific roles. When a mailbox user departs from the organization, it doesn’t imply that their data becomes obsolete. The administrator can modify mailbox permissions and grant access to other users through various means. For instance, mailbox permissions are essential for enabling one user to send emails on behalf of another employee, necessitating the assignment of appropriate permissions.
You have the option to provide another user with read and write access to a mailbox through mailbox permissions. This grants the user the capability to read emails stored in the mailbox, send emails on behalf of another user, and send emails that appear to originate from that mailbox.
So, there are three types of permissions-
All three permissions can be assigned to the active users in the organization that have Exchange Online accounts, and there are two methods to assign such permissions-
In the Admin Center, you can set the permissions on specific mailboxes individually. Follow the steps-
You can use PowerShell to assign mailbox permissions easily.
The example assigns the complete permissions of John Price’s mailbox to Patrick. both methods would help you in understanding different admin roles in Office 365 and how it affect the mailbox usage and its function.
Numerous users who were previously utilizing Exchange on-premises have transitioned to Exchange Online in the cloud, specifically within Office 365. Nonetheless, this migration is not a straightforward process, especially when considering a manual migration of the entire Exchange infrastructure to Office 365.
Fortunately, the Kernel Office 365 migration software is available to assist you with this transition. It is capable of seamlessly accessing all on-premises Exchange mailboxes and facilitating their migration to Exchange Online accounts. This software streamlines the entire migration process, ensuring the seamless transfer of all mailboxes and associated data.