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As an Exchange administrator, you are expected to be proficient in various tasks such as copying, backing up, and restoring data. The latest versions of Exchange Server and Office 365 are equipped with advanced features to support these tasks. Moreover, professional tools are available to aid these processes.
In this article, we will guide you through the process of copying incoming/outgoing emails to another mailbox across different versions of Exchange. With our step-by-step approach, you can easily accomplish this task and transfer data effectively. So, keep reading to learn more about this essential process in Exchange administration.
In any organization, Exchange, administrators may need to access the emails of a mailbox in another mailbox for auditing or legal purposes. This may become a frequent requirement for managerial or review purposes too. But sending or forwarding individual emails to another mailbox is a tedious task. Fortunately, Exchange Server provides some easy ways to copy the incoming/outgoing emails to another mailbox to access them instantly.
You can create a Transport Rule in Exchange Management Console or enable forwarding for the mailbox. In the present article, we will go through all these solutions and solve our issues smartly.
This method is for the older versions of Exchange, Exchange 2007, and Exchange 2010.
Another method is to forward the emails to another account of the same organization. You can complete it through the Exchange Admin Center and Exchange Management Shell both. This is possible only in the recent versions of Exchange Server.
This method is for the latest versions of Exchange like Exchange 2016 and 2019.
Run the cmdlets:
The command will forward all the emails coming to Jacob Doherty’s account to another email address test1@test.com.
If you’re an Exchange administrator and you need to copy emails to another mailbox for compliance or other reasons, there are a few options available. While forwarding emails can work for individual mailboxes, it can be difficult to do for all mailboxes.
For a more efficient solution, consider using Kernel Office 365 Backup & Restore tool to back up all mailboxes to your local system as PST files. Not only does this provide an easy backup solution, but it makes it easy to restore mailboxes, including their attachments and sender details, in the future.