Free methods to download G Suite emails

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Summary: It’s essential to backup important G Suite emails to avoid data loss and keep your data safe. However, this process can be challenging for users with large mailboxes. To help you export emails from Google Workspace safely, we’ve given a few easy methods. Also, we’ve talked about a powerful Google Workspace backup utility for an error-free backup process.

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G Suite from Google gives the user more power and flexibility to use various Google applications professionally. Users get more storage, better support, and enhanced security. Also, there are scalable storage options to save an unlimited number of emails in the Gmail application mailbox. Even with multiple security features, it’s essential to have a backup of your complete mailbox information to avoid data loss.

There are several methods to download G Suite emails using Google’s inbuilt tools or other workarounds. Also, you can use a professional software to simplify the whole process. Let’s now see some key reasons to backup G Suite emails.

Why export emails from Google Workspace?

Some important reasons why users export G Suite emails are given below.

Data Loss protection: Regularly backing up your data protects it against virus/malware attacks, data leak, and accidental deletion of important emails.
Offline access: Having an offline copy is essential to access your important data even without network connectivity. This helps in business continuity in case of Google server outages or system failures.
Compliance and regulatory requirements: Many organizations have strict regulations for data retention and archiving for legal and compliance purposes.

Now we know why it is necessary to export emails from Google Workspace. Let’s move forward with the methods to securely export G Suite emails.

Top best methods to securely export G Suite emails

Here, we will discuss all the reliable solutions to export emails from Google Workspace with guaranteed results.

Data Export with Google Admin Console
Using Google Takeout
Using Outlook Import/Export Wizard
Save individual emails in EML format
Using Kernel Google Workspace Backup and Restore Tool

Method 1. Export emails via Google Admin Console

Google Workspace admin can export emails with the help of Google Admin Console. Here’s how to do so:

Step 1. Login to Google Workspace account with the administrator credentials in the https://admin.googe.com URL.
Login to G Suite account

Step 2. On the homepage, click on the “<” icon to open the side menu

Step 3. Choose Tools and then click on Data Export option.

Step 4. On the new page, click on Start Export option to start the data export process.

Step 5. It will take up to roughly 9 days for the export process to complete. Once the process gets completed, you’ll get a confirmation email.

Step 6. The data from the core services, like Gmail, contacts, and the calendar, will begin to be exported, and it will include the data of all the users present in the organization or the group you have created. After completing the export job, the administrator will get a confirmation email that links the exported data in the archived file.

NOTE-

The export job can be initiated only by a Super Administrator account created more than 30 days ago.
The administrator account should have 2-step verification.
Other administrators of the organization will also get the email notification about the ongoing export job.
Such domains with more than 1000 users will not get the data export service due to security concerns.

Method 2. Using Google Takeout

Google Takeout is an in-built tool of Google where the user can select the apps and export them to an offline archive file.

Step 1. Go to the Google Takeout and log in with the correct credentials.
Enter G Suite administrator credentials

Step 2.Tick the checkboxes of all the Google Workspace apps you want to export data from. Here we are selecting Mail as we want to export G Suite emails to PST format.
against the desired app

Step 3.After selecting all the required application to export, click Next Step.
Select applications to export

Step 4. Set Export Frequency and choose file type and size. Then click the Create export button.

Step 5. Google will create a copy of your data. The migration time will depend on the size of the data. Let it complete.
Google will create a copy of the selected application data

Step 6. After completing the creation of the export file to click the Download option to save the backup files on your system.
save the backup files through a zipped file

NOTE

The default file type is ZIP. But you can also create a different archive with TGZ format.
By default, many sequential files of 2GB can be created.

Method 3. Using Outlook Import/Export Wizard

If you have configured the G Suite account with the Outlook application, you can use the Import/Export wizard for Google Workspace data export directly to a separate PST file.

Step 1. Open Outlook click File. Then go to the Open & Export option and choose Import/Export.
Select Import/Export

Step 2. Follow the steps of the wizard and choose the G Suite account’s folders to export. You can also apply filters to the folders. Click Next and save the data in the PST file.

NOTE

Only a single account can be saved using the Import/Export wizard.
Apart from PST, the second available format is CSV.
It is a time taking process when the number of accounts is too many, and you need to take a backup of all of them.

Method 4. Save individual emails in EML format

If you require to access a special email without accessing it in the online account, then you can save an individual email in EML format.

Step 1. Open email in Gmail and click the three dots. Then, choose Download Message option.

Step 2. The email will get downloaded in EML format to download.

Step 3. Access the email from the default Downloads folder.

What do the experts say? Best way to export G Suite emails

Manual workarounds may help you export G Suite data, but they’re not reliable for large data sets. That’s why experts recommend using a professional Google Workspace backup tool for a simple and error-free backup process.

Kernel Google Workspace Backup and Restore is a solution to all the G Suite backup-related problems. It does not have any limitations like size, type, apps, etc. Also, with the help of the Super Administrator account, you can take an unlimited backup of all the user accounts. There is an ample number of features to map the mailboxes and apply the various filters on them.

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Some additional features of the software are:

Export emails from G Suite mailboxes to desired location and save the data in formats like PST, MSG, EML, PDF, etc.
Backup Google Workspace components like calendar, Google Contacts, Google Drive, Gmail, etc.
Backup multiple Google Workspace mailboxes at once using batches of CSV files.
Skip previously migrated data and export only the new data using the Incremental Migration feature.
Get detailed backup reports in CSV file format containing information like file name, folder name, status, item count, etc.

Kernel Google Workspace Backup and Restore tool

Conclusion

There are different ways to download G Suite emails for free. You can export data using Google Admin console, use Google Takeout, or use the Import/Export feature of Outlook. However, using the recommended Google Workspace backup tool is a better option as it automates the backup process and provides many advanced features. Its free version helps you backup 10 items per folder free of cost. Try the free trial version to easily export emails from Google Workspace.

Kernel Google Workspace Backup and Restore

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