Best Office 365 (Microsoft 365) Features that Increase Productivity
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Microsoft Office 365 has brought user-friendly business applications to a global audience. With easy access to MS Office Suite tools such as Word, PowerPoint, Skype, and Outlook from any internet-connected device, Microsoft’s continuous development of software within Office 365 Business and Enterprise plans has boosted productivity and enhanced communication and collaboration capabilities.
In the latest Office 365 update, several new features have been introduced to this web-based toolkit, enabling users to seamlessly share documents and collaborate in real-time. Let’s delve into some of the most impactful Office 365 features that can significantly boost organizational productivity.
What could be more valuable than a feature that enables online collaboration, real-time document creation, and the ability to view each other’s updates? Office 365’s real-time co-authoring functionality empowers users to collaboratively generate online presentations, Word documents, spreadsheets, and more using applications like Word, Excel, and PowerPoint.
You can save these files and documents in OneDrive, allowing other users to review and make necessary changes. Furthermore, you can easily share them directly from the application using the integrated sidebar.
In any organization, the need for team-based task management tools is constant for productivity improvement. Microsoft Planner stands out as a powerful solution compared to Outlook Tasks. As a part of the Office 365 toolkit, it combines simplicity and effectiveness, promoting accountability and transparency in task execution.
Microsoft Planner offers versatile functionality, enabling you to create, assign, reassign, and attach group files to tasks effortlessly. It provides tracking capabilities through status updates and comments, enhancing collaboration. Moreover, it is compatible with various operating systems, including Windows, iOS, and Android.
Office 365 Groups fulfills a crucial need for users, enabling seamless document sharing and access within designated groups. It promotes enhanced efficiency and collaboration for your team. Whether it’s for a small project or long-term objectives, you can easily create groups tailored to your organizational requirements.
Office 365 Groups offer more than just a distribution list; they provide a versatile platform. Alongside facilitating communication, they also offer shared group calendars and a cloud-based repository for Group/Team files, accessible from any device.
Microsoft Teams, a standout feature of Office 365, serves as a collaborative hub that elevates productivity to new heights. It enables seamless communication through chats and facilitates online meetings, whether within the office or beyond its confines.
Furthermore, Microsoft Teams consolidates various Office 365 collaborative tools into a unified platform. It seamlessly integrates team files and Planner tasks, streamlining workflow. Moreover, Teams offers the flexibility to incorporate third-party tools within the Team Hub, including those like Adobe Creative Cloud, Jira, GitHub, SurveyMonkey, or Zendesk. This versatile tool is accessible through both browser and desktop versions.
The SharePoint Team Site is among one of the latest features of Office 365 along with Office 365 Groups and Microsoft Teams. When these three tools work together, they can be very effective in enhancing the productivity of your employees. SharePoint Team Site is much suitable for teams with long-term projects.
A Team Site offers convenient access to files and facilitates collaborative tracking of trends among users and documents within your Group. Additionally, you can share news, videos, and information while integrating connectors like GitHub and Google Analytics through SharePoint Sites. Furthermore, for automating processes and workflows within SharePoint Libraries, Microsoft Flow provides a valuable solution.
We’ve highlighted the numerous benefits of Office 365 that significantly enhance essential business functions such as communication, collaboration, and productivity. If you haven’t yet utilized Microsoft 365, you can acquire a subscription plan and employ Kernel Office 365 migration software to seamlessly transfer your existing business data to an Office 365 account.
