Kernel Office 365 Backup & Restore

Backup Office 365/Exchange to PST and secure your critical data. This tool backs up and restores mailboxes in bulk and is suitable for very large organizatoins. It supports all Exchange versions, Outlook PST files, and Office 365 plans.

  • Backup Office 365/Exchange mailboxes to PST without Outlook
  • Restore PST files to Office 365 and Exchange (on-premises/hosted)
  • Support for user/archive/shared mailboxes & public folders
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System Requirements

Before you start installing Kernel Office 365 Backup & Restore, make sure that your computer meets the following requirements:

  • Intel® Pentium Processor compatible (x86, x64) or equivalent
Memory + Hard Disk
  • 128 MB Minimum + Minimum 50 MB of disk space

Install Kernel Office 365 Backup & Restore

You have to download the installer file of Kernel Office 365 Backup & Restore https://www.nucleustechnologies.com/office-365-backup/ Please make sure your computer meets the system requirements and user rights for installing this software.

Perform the following steps to install Kernel Office 365 Backup & Restore.

  1. Double-click the downloaded installer file to start the installation.
  2. Click Next to proceed to the next step.
  3. It is recommended to read the license agreement carefully before installing the software. If you agree to the license agreement and want to continue the installation, then click I accept the agreement and click Next.
  4. The following screen appears, which allows you to modify the destination. If you want to modify the installation location, click Browse and select the desired location. Click Next to proceed further.
  5. Here, you can customize the location of the shortcuts folder in the Start Menu. Click Browse and select a different location to modify the location of the shortcuts folder in the Start Menu. Click Next to use the default or customized shortcuts folder.
  6. The next step displays the option to create the additional shortcuts. Check the boxes titled Create a desktop icon and/or Create a Quick Launch icon if you want. Click Next to proceed to the next step.
  7. Click Install to begin the installation procedure.
  8. When the installation process is completed successfully, the user receives the following message. Click Finish to complete the process. It will launch the software if you have kept the option Launch Kernel Office 365 Backup & Restore checked.

Uninstall Kernel Office 365 Backup & Restore

There can be a situation when you need to uninstall Kernel Office 365 Backup & Restore. Please make sure to close the software before uninstalling it. Follow the steps below to uninstall it.

There are two ways to start the uninstallation.

  1. Go to Start → All ProgramsKernel Office 365 Backup & Restore, click Uninstall Kernel Office 365 Backup & Restore.
  2. Click Start → Control Panel. Launch Add/Remove Programs or Programs. Select Kernel Office 365 Backup & Restore and click Remove.
  • Following any of the above methods displays a warning message. Click Yes to uninstall the software.
    Note: If a scheduled migration job is running while uninstalling the software, you will receive a warning. Click Yes to stop the job and to uninstall the software.
  • When the software is removed, the following message box appears onscreen. Click OK to finish the process.

After following the above steps, Kernel Office 365 Backup & Restore will be uninstalled successfully from your computer system. By default, the software is configured to retain the license file, behavioral data to handle source and destinations, and other settings in the program installation folder.

To remove the remaining elements, delete its program installation folder manually and then empty the Recycle Bin as well. Kindly do not remove this folder if you want to retain the license file and/or have to reinstall the same/upgraded version of the software. The default path of the program installation folder is %ProgramFiles%\Kernel Office 365 Backup & Restore – for both 32-bit and 64-bit OS.


Kernel Office 365 Backup & Restore

Download Trial Version

Try the demo version of the Office 365 backup tool without paying anything. With all the features and functions of the full version, it helps you learn more about the tool. It is a very lightweight tool too.

  • Adds Office 365 user data for backup
  • Offers filtering options for selective backup
  • Backs up 10 items from each folder
Download Trial

Purchase Software

The full version of the Office 365 backup tool lets you utilize the full functions of the tool and take Office 365 backups most conveniently. It is a useful tool for all Office 365 users and administrators.

  • Offers complete backup of Office 365 data
  • Restores PST backups to Office 365
  • Offers filtering options & report generation
See Pricing

Online Support

Customer support is not a service, it’s an attitude.

Our dedicated team is available 24x7 to provide fast responses to all of your queries. For any technical support you can register or submit a ticket here.

  • Register
    Register a new account to submit tickets. click here.
  • Submit a ticket
    Submit a new ticket for your query. Our support team will contact you. click here.
  • Knowledgebase
    Search support helpful articles and find answers to frequently asked questions. click here.
Contact Us

Kernel Office 365 Backup & Restore - Export Office 365 Public Folders to PST

How to Export Office 365 Public Folders to Outlook PST?

Are you also using public folders in Office 365 and want to export them to Outlook PST? If yes, then this article is written for you.

Exporting Office 365 public folders to Outlook PST might be a simple task, but it is not that easy. It requires adequate understanding of Office 365 environment and public folder architecture. It is necessary for enterprises to export their public folder data to PST to have a backup in case of any disaster, or other specific reasons, such as:

  • To prevent public folder growth and cut down cost on Office 365 storage
  • To make the public folder data available offline for specific purposes like forensic analysis of important mails, ensuring business continuity during server issues, etc.
  • To restore specific Office 365 user mails that got deleted accidentally
  • To share user data outside the organization
  • For backing up critical data from Shared folders or public folders

But, there are not many manual methods to export Office 365 Public folders to PST available as the size of public folders is often too large which makes it almost impossible to export. So, how can users export their public folders to PST format quickly?

With the help of an automated tool like Kernel Office 365 Backup & Restore, you can easily export public folders to Outlook PST. It is considered as one of the best utilities to export Office 365 public folders to PST.

Kernel Office 365 Backup & Restore

Kernel Office 365 Backup & Restore is among one of the great Office 365 tools that can be used to export public folders to Outlook PST. It is empowered with some great features and provides some great benefits to users which include:

  • Backup Office 365 mailboxes to PST without installing Outlook
  • Exports Office 365 public folders to Outlook PST
  • Works with on-premises/hosted Exchange & Exchange Online
  • Export User/Archive/Shared mailboxes & Groups to PST
  • Advanced filters to extract specific data
  • Skip empty/deleted folders or duplicate data
  • Save the export report to CSV file.

Moreover, the functioning of the tool is pretty impressive, as it doesn’t include any difficult steps. Even non-technical users can easily work with the tool.

Follow the below steps to export Office public folders to Outlook PST:

  1. Download Kernel Office 365 Backup & Restore and install on your system.
  2. On launching the tool, a window will appear on the screen with two options: Backup and Restore. Select the Backup option.launch Office 365 Backup & Restore tool
    Note: If you want to Export multiple mailboxes, then you must have an Office 365 account with administrative privileges.
  3. In the new window, click the Add button to add Office 365 account details. In the next window, provide the Office 365 credentials.Add Office 365 credentials
  4. Once Office 365 account is added, click Set filters and Migrate.Set filters and Migrate Data
  5. In the next step, select Public Folder from the right drop-down menu and click Migrate.Select Public Folder to Migrate
  6. The process will take 4-5 minutes to complete. With the Office 365 Backup & Restore tool, you get advanced filters to export public folders based on your requirements. So, set the filters like Date, Item type, Mailbox folders, etc. and click I am OK Start Migration.Apply filters like Date, Item type, Mailbox folders, etc
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Kernel Office 365 Backup & Restore - Export Office 365 Archive Mailboxes to PST

How to Export Office 365 Archive Mailboxes to PST?

Looking for a solution to move your Office 365 archive mailboxes to PST? Then you have come to the right place. Here we have discussed how you can export Office 365 archive mailboxes to PST with some unique methods.

Office 365 has become an essential part of businesses as it helps in accessing emails, data, and tasks from anywhere. The archive feature of Office 365 is a useful option for organizations because it provides some storage space in their user mailboxes.

However, many organizations still want to save their Exchange Online data on the local machine. There are several reasons behind Office 365 Backup, some of which include:

  • To secure data from online hacking
  • To maintain a local copy of their cloud data
  • To conserve storage space of Exchange Online
  • To access data on local systems or in MS Outlook

But, moving archive mailboxes to PST and saving it on the local machine is not easy because there are no direct manual methods for it. For example, if you plan to configure Office 365 in MS Outlook, and then export the Archive mailboxes to PST, then it will consume a lot of time.

Also, there is a possibility that you might only find Archive folder in MS Outlook and not Archive mailboxes. Thus, this methods is not hundred percent reliable.

So, what is the best technique to export archive mailboxes to PST?

We believe using an automated solution like Kernel Office 365 Backup & Restore is great to export Office 365 Archive mailboxes to PST.

Kernel Office 365 Backup & Restore

Kernel Office 365 Backup & Restore is a powerful tool that can be used to backup Exchange online mailboxes, public folders, and archive mailboxes. Also, it allows users to import PST file to Office 365 and Exchange mailboxes. The advanced filters of this tool empower users to migrate selected mailboxes and data based on time, date, and item type. Besides, the working process of the tool is pretty smooth and straightforward.

Now, let us check the process to export archive mailboxes to PST with Kernel Office 365 Backup & Restore:

  1. Download the software and install on your system.
  2. After launching the tool, a window will appear on the screen with two options: Backup & Restore. Select the Backup option.Select the backup option
  3. A new window will appear on the screen. Click the Add button to add the Office 365 account.Add Office 365 account
  4. Now, enter the credentials for the account and click the Add button.Enter Office 365 credentials
    Note: If you want to backup multiple mailboxes, then you need an Office 365 account with administrative privileges
  5. Once the Office 365 account is added to the tool, click Set Filter and MigrateSet Filter and migrate
  6. Now, select Archive mailbox from the drop-down menu and click Migrate.Now select Archive mailbox to migrate
  7. Use the advanced filters of the tool to export specific data of the Office 365 mailbox, and then click I am OK, Start Migration.Use advanced filter option to export specific data
  8. Select PST option from the Save As pop-up window that will appear on your screen.Select PST option to save
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Kernel Office 365 Backup & Restore - Export Shared Mailboxes to PST

How to Export Shared Mailboxes to PST?

Office 365 shared mailbox is one of the best features of the platform, which is generally used to hold the data commonly shared by many users. With a shared mailbox, multiple users can access and manage the data from a single mailbox. Moreover, it can also be used to send/receive emails from a single mail address by all the users added to the shared mailbox.

But there often comes certain situations like inadvertent data deletions, data loss risks, and other requirements where users need to backup their Office 365 data including shared mailboxes.

While talking about shared mailbox backup, it is not that simple, especially for new users, as they don’t have enough knowledge of using the Admin Center. So, here is a brief process of how you can export shared mailboxes to PST via manual approach using in-built eDiscovery utility. Perform export by following the given steps.

  1. Login to your Office 365 account as an administrator and click Admin. Then expand Admin centers and select Security & Compliance.
  2. Now navigate to Permissions → e-Discovery Manager role group. In the properties window of the role, click Edit option and add your account to the eDiscovery Administrator list. Along with other role groups, check whether Mailbox Import and Export role group is assigned. If not, assign this group in the role groups using the Edit option.
  3. Go to Search and Investigation and select Content Search. In the opened window, click New Search. Select specific locations option and click Modify. Select Exchange email or select specific mailboxes from Choose users, groups option
  4. You can also add filter options like keywords, from/to/subject, message types, etc. by checking the related options and clicking Add.
  5. Enter a name and description of the search process and click Save.
  6. The search progress is performed in the background. Go to Content Search again, click Refresh and select your created search.
  7. In the Mailbox PST Backup window, click More → Export results.
  8. In the Export Results window, select the desired options and click Export.
  9. The export process is started. You can see the progress in the Export tab.
  10. Wait for the process to finish. Download the results if you want to. At the bottom of the page, an export key is there which you can copy to clipboard.
  11. Then e-Discovery export tool will open. Paste the copied export key here. Provide the saving location for PST file and click Start.
  12. The tool will start the export process. Once completed, click the Finish button.

Seeing the above steps, you might have got an idea about how complicated and tricky the manual process is. Also, it is not recommended for naïve users who are not well-versed with Office 365 functionalities.

Thus, to avoid such a lengthy and unreliable method to transfer Office 365 shared mailboxes to Outlook PST file, you can try our robust software Kernel Office 365 Backup & Restore software.

It is a great utility that not only exports Office 365 mailboxes to PST file, but also helps in restoring PST file back to Office 365 environment. Download and install the software on your system. Let us see how it works.

  1. Launch the software and click the Backup option.
  2. To add Office 365 as a source for backup, click the Add button.
  3. Now, provide your Office 365 Administrator account credentials. Select List All Mailboxes using above credentials, then click Get User Mailbox(es). Make your selection of mailboxes and click Add.
  4. Select the option Mailbox to add shared mailboxes for migration and click Migrate.
  5. In the Filter Selection window, apply filter options (date range, folder exclusion options, skip previously migrated items, etc.) as per your requirements. Finally click I am OK, Start Migration.
  6. Provide location for saving the backup PST file.
  7. The backup process starts. When the tool confirms completion, click OK to finish the process.
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Kernel Office 365 Backup & Restore - Backup Exchange Online mailboxes to PST

Backup Exchange online mailboxes to PST

Have you ever come across a situation where you need to export all your Exchange mailboxes to PST, but couldn’t find a secure solution to do that? Well, you are at the right place then.

In this article, we will discuss the methods to backup Exchange Online mailbox data to PST. Here we will brief both manual and automated solutions that can help you export Exchange mailboxes to PST.

Why it is necessary to Backup Exchange Mailboxes?

There are multiple scenarios that often ask for Exchange mailboxes backup, such as:

  • To export the data to Outlook PST
  • To backup Exchange data for compliance requirements
  • To export Exchange mailboxes to Office 365 in the form of PST
  • To access the Exchange mailboxes in case of emergency
Method 1: Use eDiscovery Export method to export mailbox items to PST

The eDiscovery export method is not a direct method for Exchange Online backup, but that's the only manual option you have to protect your Office 365 data or to migrate Office 365 data to MS Outlook.

Follow the steps to export Office 365 mailboxes to PST using eDiscovery Export tool (you need to have eDiscovery Mangers permissions to perform these steps).

  • STEP 1: Login to Office 365 portal and open the Office 365 Admin Center.
  • STEP 2: Click Admin Centers to expand it and click Security and Compliance.
  • STEP 3: In Security and Compliance, go to Search and investigation, and click Content Search. Click plus (+) button to start a New Search, supply a Name for the backup file and click Next
  • STEP 4: Select Search everywhere and then select Exchange. If you want to export specific mailbox data, use Custom Location Selection, click the plus (+) button and add the mailbox you want to export data from.
  • STEP 5: This step will take you through all the filtering options. In case you want to export all data, do not change the default set filters. Click Search when you are done.
  • STEP 6: Click Start Export when the Search wizard completes the background search.
  • STEP 7: Next, a pop window will appear giving several options. Choose the options and click Start Export once you are done with the settings.
  • STEP 8: Click Download exported results (under Export results to a computer) after the data export wizard finishes.
  • STEP 9: Now, you will receive a system generated the special export key. Copy this key using Copy to clipboard as you will need this in the next step.
  • STEP 10: This is the last step. Paste the copied key (from the previous step) in the space provided. Also, browse to the location where you want to store the downloaded PST files. Click on Start to begin the export, close the application once it is done.
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Kernel Office 365 Backup & Restore - How to Archive Mails in Office 365?

How to Archive Mails in Office 365?

In-place archiving in Office 365 offers additional mailbox storage space to its users. But, to archive emails in Outlook, the user mailbox should have “Archive mailbox” enabled. Once the archive mailbox is enabled, users can move messages from the primary mailbox to the archive mailbox.

To enable archive mailbox in Office 365, follow these steps
  1. Visit https://protection.office.com/ and sign-in with your Office 365 credentials.
  2. In the Security and Compliance Center, select Data governance, and then click Archive.
  3. The Archive page will be displayed on the screen. You’ll see all the mailboxes that are connected to your Office 365 account. Also, the archive mailbox column will show whether an archive mailbox has been enabled or not.
  4. Now, select the mailbox for which you want to enable Archive mailbox. Select the mailbox
  5. A warning will be displayed on your screen as shown below. Click Yes to enable archive mailbox.
    Enable archive mailbox
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Kernel Office 365 Backup & Restore - Office 365 Mailbox Backup Plan Part-2

How to Back Up Office 365 Data?

So, you’ve learned a lot about Office 365. Now, let’s talk about how to backup Office 365 manually. There are some simple methods that can be used to backup Office 365 mailboxes:

  1. Using Cached Exchange Mode

    By enabling the Cached Exchange Mode in Outlook, users can backup Office 365 mailbox data in an OST file. Follow the below steps to know more about it:

    • Open MS Outlook and go to the File tab.
    • Now, select Account Settings; a new wizard will appear on the screen. Navigate to the Email tab in the opened window.
    • Select the Exchange Account and click Change.
    • The Exchange Server Settings window will appear on the screen. Enable Use Cached Exchange Mode and apply the changes.

    With Cached Exchange mode, Outlook creates an offline Outlook data file (OST) on the local system to facilitate offline working in Outlook. When Office 365 is down, you can use the data in this OST file.

  2. Import/Export Option to Export Outlook Data

    If you want to create a backup in PST format, you can use the Import/Export option of Outlook. For this, you need to have Office 365 account configured in Outlook. Follow the below steps to know more:

    • Open MS Outlook and go to the File tab.
    • Now, click Open & Export and select the Import/Export option from here.
    • In the opened wizard, select Export to a file and click Next.
    • From the opened menu, select Outlook Data File (.pst) and click Next.
      select Outlook files
    • Select the location where you want to save this file and click Finish.
      Select the location to save file
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Kernel Office 365 Backup & Restore - How to Backup and Restore to Office 365?

How to Backup and Restore to Office 365?

The smart users in today’s technical world are leaning more towards export/import data to the desired destination. Office 365 is one such a popular cloud application that the users keen to migrate the data from and to Outlook or other applications. Both import/export to Office are crucial and desirable tasks for working users. But the question is what is the need to import/export to Office 365. The users may have different reasons for the Office 365 import/export. Let us understand some of them for both.

Possible Reasons to Backup (Export) Office 365 to Outlook PST

The users may find any of the following reasons for the Office 365 mailboxes export to PST file:

  • Anytime Accessibility: Being a cloud application, the data related to Office 365 is available only with internet connection. Exporting Office 365 data to Outlook PST facilitates users to access the desired data anytime without looking for any internet connection.
  • For Archiving: When the user’s mailboxes data needs to be shared or archived, it is needed to export Office data to some location where it can be accessed.
  • Deprovisioning Office 365 users: When any employee resigns, his account needs to be moved and saved offline for any future analysis. At that time, Office 365 export is required.
  • Offline accessibility for special purposes: The Office 365 mails may be needed offline for forensic analysis, for regulatory needs or for continuity during breakdowns.
Restore (Import) Outlook PST to Office 365

Likewise, there are reasons to migrate Outlook PST files to Office 365 cloud environment as well. Some of them are listed below:

  • Migrate On-premises data: Importing Outlook PST file to Office opens a way to migrate Exchange On-premises data to Office 365.
  • Security: Office 365 environment is safer than any other application for storing the data. To secure data, the users move to import PST to Office.
  • Imposing retention policies: Office 365 allows to impose retention policies and document deletion policies that removes data after a predefined time.

Thus, the need for export and import is discussed. Now, the focus is on how to perform the processes. In general, there are two ways to perform the import/export to Office 365 migration.

  • Manual method
  • Automated method

The users are mostly inclined to manual ways to import or export as these ways are absolutely free of cost. So, first look at the manual solutions for the import/export.

Manual Ways to Backup Office 365 to PST

There are basically two manual methods to backup Office 365 to Outlook PST file.

  • Using eDiscovery PST export tool
  • Through Microsoft Outlook application
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Kernel Office 365 Backup & Restore - Protect Office 365 Mailbox from Ransomware Attacks

Protect Office 365 Mailbox from Ransomware Attacks

Microsoft already provides some integrated protections for Office 365 against ransomware. However, many organizations are still being affected by ransomware threats. There are several reasons behind it, such as when a user visits a website affected by ransomware or open an email attachment affected with ransomware from their corporate account.

But, if you act on time, your data can be protected, or data can be saved. Below we have mentioned some methods that can be used to to be safe against ransomware.

  • Enable Microsoft Active Protection Service Cloud-Based Protection

    MAPS is a cloud-based service that offers malware protection with the help of cloud-delivered malware-blocking decisions. It enables clients to report key telemetry events and suspicious malware queries to the cloud.

  • Install Antivirus/Antimalware Solutions

    If you’re using a Windows operating system, then the best antimalware solution is Windows Defender. Keeping it up-to-date can block ransomware from affecting your organization’s data. Also, you’ll get notified whenever it detects malware in your system so that you can remove it manually as well.

  • Be Aware of Malicious Emails and Attachments

    Before opening an email or attachment, make sure it is from a reliable source. Check for phishing indicators, especially if it has an attachment. Usually, ransomware attachments are exe, Js, VBS, Ps, or other Office documents that support macros .doc, .xls, or .xlm. So, if you receive any such email from an unknown source, do not open it.

  • Always Update Windows and Other Software

    Keep your Windows and other software up-to-date, as the latest version will support new functionalities and features which can help you prevent security threats. For instance, the latest version of windows, i.e., Windows 10 already include protection against ransomware by default. Also, the latest web browser of Microsoft has SmartScreen enabled that prevent users from downloading malicious files or visiting known malicious websites.

  • Regularly Backup your Data

    Microsoft always recommends its users to backup data on a regular basis. Also, the Microsoft Malware Protection Center shared a post on “Backup the best defense against locked files.” In this post, they mentioned various ways to backup data, such as by enabling System Restore, manual syncing method, or by manually moving files to a separate drive.

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Kernel Office 365 Backup & Restore - 2 Powerful Methods to Backup/Export Office 365 Mailboxes to PST

Methods to Backup Office 365 Mailboxes

Office 365 administrators can backup mailboxes using the Content Search eDiscovery method. But it requires much knowledge about Office 365 and Exchange admin center. If you are a technocrat, then you should try this method to export Office 365 mailbox to PST for free. If you are a novice, then this method is not reliable for you. So, you should try third-party Office 365 backup tools. We will discuss both the methods here:

  • Content Search eDiscovery method to backup Office 365 mailboxes
  • Kernel Office 365 Backup & Restore to backup mailboxes in a few clicks
Content Search eDiscovery method to backup Office 365 mailboxes

Content Search eDiscovery tool is used to search and find data from the mailboxes/public folders of Exchange Online. Later, you can export this data to PST files for future use. To export Office 365 Mailbox to PST free, you need to log in your Office 365 account and got to Exchange Admin Center.

First, make sure that you are a member of the eDiscovery Manager role group. If you are not, add yourself.

Now you need to create a new Content search. In the Content search, you can select the mailboxes which you want to export. You can also filter your mailboxes before exporting. Finally, you can export this search.

Once the Office 365 export mailbox to PST process is completed, you can download the search results to your computer.

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