In this article, we will talk about importing PST file to Office 365 shared mailboxes with both manual and tool-based approaches. The tool we use here is Kernel Import PST to Office 365. This is an advanced tool to import PST files to Office 365 mailboxes, archive mailboxes, public folders, shared mailboxes, and Office 365 groups.
Office 365 shared mailbox is a special type of mailbox that multiple users can use to access the same mailbox, such as company data or support email address, reception desk, and other functions. It can also be used to provide a common calendar that allows multiple users to view and schedule vacation time and work shifts.
Overall, it's an ideal choice for organizations working on Office 365 platform, and that's why most of them are migrating to shared mailboxes. So, here, in this article, we will talk about how to import PST files to Office 365 shared mailboxes using both manual and professional approaches
Undoubtedly PST is an important Outlook file format, and every email user uses it to store data. But a PST file often creates a lot of problems for users, as it gets corrupt due to unexpected reasons such as the immediate shutdown of Outlook, sudden power failure, etc.
Therefore, many people and organizations prefer to import PST files to Office 365 mailboxes. Usually, different types of mailboxes are available in Office 365, like primary mailboxes, shared mailboxes, etc. Let's discuss about shared mailboxes and how to import PST files to shared mailboxes.
What are Office 365 Shared Mailboxes?
Shared mailboxes are one of the best facilities provided by Office 365, allowing multiple users to communicate within a single account. It is a perfect choice for organizations whose major work is on Office 365.
That's why nowadays, most businesses prefer to migrate their PST data to Office 365 shared mailboxes. It allows organizations to make data available for everyone with better security. Now, let's have a look at the methods to quickly import PST files to Office 365 shared mailboxes.
Approaches to Import PST files to Office 365 Shared Mailboxes
If you’re looking for manual approaches to import Outlook PST emails to Office 365 shared mailboxes, then Microsoft provides three different ways to import PST files to Office 365. Let's get some information about each method.
Method 1 – Import PST Files to Shared Mailbox using Import/Export Wizard
Method 2 – Import PST Files using the Network Upload Method
Method 3 – Import PST Files using Drive Shipping Method>
Limitations with the Manual Methods
- Manual methods are not suitable for large files.
- There is always a risk of data loss and data corruption.
- Requires complex configuration and technical knowledge.
- Lengthy and time-taking process.
As we have discussed, manual approaches take a lot of time and require sound technical knowledge of Office 365. Therefore, these are not suitable for those who want to import PST files to Office 365 shared mailboxes immediately. So, here we have also mentioned a third-party tool that effectively imports PST files to Office 365 shared mailboxes directly.
An Automated Tool to Quickly Import PST Files to Office 365 Shared Mailboxes
Many Microsoft MVPs recognize Kernel Import PST to Office 365 as one of the best utilities to import PST data to Office 365. This advanced tool allows you to import PST files to Office 365 mailboxes, archive mailboxes, public folders, shared mailboxes, and Office 365 groups with complete data integrity. It is embedded with some excellent features that make it more unique, such as importing every type of PST data, PST file mapping, selective migration of PST file data, etc. You can better understand this software by having a look at its working process. Follow the below steps to understand its working procedure.
- Download and install the software on your system.
- On launching the tool, select Add Source to add PST file(s).
- In the destination field, add Office 365 account as the destination with the proper credentials.
- Both the PST file and Office 365 account will be added to the tool.
- Select the destination type where you want to import the PST file and click Migrate.
- Apply specific filters to the PST file based on your requirements and click I am Ok Start Migration.
- The migration will start. Once it is complete, a notification will appear on your screen the following:
- Click OK to finish the process and save the report to CSV format by clicking Save report to CSV. This is the simplest way to import PST files to Office 365 shared mailboxes. Using the same tool, you can also migrate PST file to an archive mailbox or public folder.
Import PST/OST to Office 365 Software Video Tutorial
It's necessary to keep your important emails and documents safe from malware attacks to avoid data loss and corruption. So, it's wise to import PST files to Office 365 shared mailboxes since it offers advanced and better security features.
But, from the above discussion, it’s quite clear that manual methods are not reliable and trustworthy. That’s why we recommend you use Kernel Import PST to Office 365 tool to easily and quickly import PST files to Office 365 mailboxes. You can try its free demo version to get satisfied with the tool's functioning.
The step-by-step procedure along with the screenshots of the tool helped me to understand the crucial process to get the data in the shared mailbox.
The tool has really avoided the dependence on any manual technique that does not have any guarantee to migrate the data as I was not a technical guy.