Being an Exchange Administrator, you need to be prepared to handle all the Exchange environment tasks. One important job is taking a regular backup in the form of the archive file. Several archiving tools are present in your collection to take the backup, but it has many techniques to save the Exchange mailbox data in the PST file. For a regular backup, you need to mention the date-range to save only the emails received or sent in the selected period. Thee Exchange Management Shell command can complete the job.
Please Note: You can perform an export of Exchange mailbox to a PST file for Exchange 2016, 2013 and 2010 version.
The idea of exporting mailbox data for a specific date range instead of exporting the entire mailbox data is great. By doing this one can save a lot of storage space by not exporting useless data. You can do this using Exchange cmdlets or using a professional tool.
Kernel for Exchange Server allows to export any Exchange mailboxes to PST. It provides a date range filter to export items of a particular date range to PST.
We will see both the methods in detail below:
Method 1: Manual Method – Run New-MailboxExportRequest Filters in PowerShell:
Fortunately, Exchange Server supports PowerShell commands that allows you to manually export mailboxes to PST for a specified date range. Follow the simple commands for sent and received mailbox folders for exporting the data to PST file:
The command for Received emails:
New-MailboxExportRequest -ContentFilter {(Received -lt ’02/01/2018′) -and (Received -gt ’12/31/2017′)} -Mailbox report –FilePath [FilePath]\$($_.alias).pst
The command for Sent emails:
New-MailboxExportRequest -ContentFilter {(Sent -lt ’02/01/2018′) -and (Sent -gt ’12/31/2017′)} -Mailbox report -FilePath [FilePath]\$($_.alias).pst
Please Note: The name of the Exchange mailbox is “Report”, used in PowerShell commands.
After the completion of the export process, you can delete the export command by another command.
Get-MailboxExportRequest | Remove-MailboxExportRequest
Limitations of Manual Method:
- Require full administrator rights
- Must follow correct syntax
- Require technical expertise
- Likely to face data loss scenarios
Method 2: Automated Method – Use EDB to PST Converter Software
The second and the best method that is advised by IT technical experts to export specific data by date range is a third-party tool for converting EDB files to PST file. The most recommended EDB to PST converter tool that is facilitated to segregate data by date range and converts it to PST file successfully is EDB file to PST Converter software.
Carry out the simple steps to export Exchange mailboxes for a specific date range with the help of the software:
Step 1: Install and Run the software, click Offline EDB to add as source.
Step 2: Select the EDB scanning mode amongst Standard and Deep scan mode and click Next button to proceed further.
Step 3: Now, select PST file option as destination to save the converted EDB file data.
Step 4: Choose Create New PST File from the destination options and click Next button.
Step 5: Copy the desired mailbox folder by right clicking on it as shown in screenshot below.
Step 6: Now, paste the copied mailbox in the previous, refer the screenshot provided for clearly understanding the step.
Step 7: Once you hit the Paste Mailbox option in Step 6, you will be prompted with Date Filter option for exporting specific date range data from EDB mailbox to PST by select Save items in Selected Date Range from the drop-down list.
Step 8: Click the Add button to add Date After and Date Before for exporting specific data to PST. Click OK to finish the export process.
Final Words:
With the help of EDB to PST converter you can not only convert EDB to PST, but you can also export Live Exchange, Outlook profile, Office 365 and Public folders to PST file, Live Exchange, Outlook profile, Office 365 mailbox, and Public Folder. This hassle-free Exchange recovery tool understands all the ins and outs of EDB file related platforms. You can mention your queries in the comments section for more information.
This tool reduces the difficulties of filtering emails of a specific date range and allows the precise migration of the EDB file data. The process is short and result-oriented.