Export Exchange Mailbox for Specific Date Range to PST

Being an Exchange Administrator, you might be having all the email archiving tools that are highly result-oriented in the world full of mass data export to and from Exchange to other platforms for various reasons. You can export everything a mailbox contains such as emails from sent and received folders, sub-folders, calendars, tasks, etc. But, if you want to perform an export of Exchange mailbox data for a particular date range, do it with the help of suggested methods.

Please Note: You can perform an export of Exchange mailbox to a PST file for Exchange Server 2016, 2013 and 2010.

The idea of exporting mailbox data for a specific date range instead of exporting the entire mailbox data is great. By doing this one can save a lot of storage space by not exporting useless data. You can do this using Exchange cmdlets or using a professional tool.

Kernel for Exchange Server allows to export any Exchange mailboxes to PST. It provides a date range filter to export items of a particular date range to PST.

We will see both the methods in detail below:

Method 1: Manual Method – Run New-MailboxExportRequest Filters in PowerShell:

Fortunately, Exchange Server supports PowerShell commands that allows you to manually export mailboxes to PST for a specified date range. Follow the simple commands for sent and received mailbox folders for exporting the data to PST file:

The command for Received emails:

New-MailboxExportRequest -ContentFilter {(Received -lt ’02/01/2018′) -and (Received -gt ’12/31/2017′)} -Mailbox report –FilePath [FilePath]\$($_.alias).pst

The command for Sent emails:

New-MailboxExportRequest -ContentFilter {(Sent -lt ’02/01/2018′) -and (Sent -gt ’12/31/2017′)} -Mailbox report -FilePath [FilePath]\$($_.alias).pst

Please Note: The name of the Exchange mailbox is “Report”, used in PowerShell commands.

Limitations of Manual Method:

  • Require full administrator rights
  • Must follow correct syntax
  • Require technical expertise
  • Likely to face data loss scenarios

Method 2: Automated Method – Use EDB to PST Converter Software

The second and the best method that is advised by IT technical experts to export specific data by date range is a third-party tool for converting EDB files to PST file. The most recommended EDB to PST converter tool that is facilitated to segregate data by date range and converts it to PST file successfully is Kernel for EDB to PST Converter software.

Carry out the simple steps to export Exchange mailboxes for a specific date range with the help of the software:

Step 1: Install and Run Kernel for Exchange Server software, click Offline EDB to add as source.

Step 2: Select the EDB scanning mode amongst Standard and Deep scan mode and click Next button to proceed further.

Step 3: Now, select PST file option as destination to save the converted EDB file data.

strong>Step 4: Choose Create New PST File from the destination options and click Next button.

Step 5: Copy the desired mailbox folder by right clicking on it as shown in screenshot below.

Step 6: Now, paste the copied mailbox in the previous, refer the screenshot provided for clearly understanding the step.

Step 7: Once you hit the Paste Mailbox option in Step 6, you will be prompted with Date Filter option for exporting specific date range data from EDB mailbox to PST by select Save items in Selected Date Range from the drop-down list.

Step 8: Click the Add button to add Date After and Date Before for exporting specific data to PST. Click OK to finish the export process.

Final Words:

With the help of EDB to PST converter you can not only convert EDB to PST, but you can also export Live Exchange, Outlook profile, Office 365 and Public folders to PST file, Live Exchange, Outlook profile, Office 365 mailbox, and Public Folder. This hassle-free Exchange recovery tool understands all the ins and outs of EDB file related platforms. You can mention your queries in the comments section for more information.

  1. This tool reduces the difficulties of filtering emails of a specific date range and allows the precise migration of the EDB file data. The process is short and result-oriented.

  1. The software is useful for all the Exchange Server versions as my organization has three different versions and they are all supported for the export of EDB to PST files. Importantly, it has date and item filters too.

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