In Exchange mail servers, mailbox import to PST is one of the most common administrative tasks. But in some situations, you are not requested to do a full mailbox export to PST.
For example, when a mailbox has 30-50 GB of data, and you need to extract only emails from the past year. In such a case, exporting the entire mailbox becomes a time-consuming and hectic task.
Thus, for a managed workflow, administrators export Exchange mailbox for specific date range to PST.
Why Export Only a Specific Date Range Instead of Full Exchange Mailbox?
Some common situations when you may need to export Exchange mailbox to PST for a particular date range:
- eDiscovery or legal compliance: In some cases, you may be asked to extract only those email items that were received during a specific time duration.
- PST size optimization: PST files of size more than 20 GB are highly vulnerable to corruption. So exporting only necessary data would be recommended.
- Time saving: Date range mailbox export reduces time taken for export process and minimizes load on Exchange server.
- Easier archiving: Many organizations require to maintain separate PSTs to facilitate easy data management.
Can You Export Exchange Mailbox to PST by Date Range Manually?
Fortunately, Exchange Server provides the New-MailboxExportRequest PowerShell command with -ContentFilter parameter to manually export Exchange mailboxes to PST for a specified date range.
But manual methods do not seem to be the right choice to export Exchange mailbox to PST because of the drawbacks of the manual methods, such as:
- It requires you to have an online Exchange server running along with appropriate permissions.
- You cannot perform date range mailbox export on a corrupted or dismounted EDB file.
- No preview of items to be extracted is offered.
- You cannot apply multiple filters together like Date Range plus specific email type.
- It is very slow for mailboxes with large data.
Due to these limitations, it is not recommended to use native methods to export Exchange mailboxes for specific date ranges to PST.
How to Export Exchange Mailbox For Specific Date Range to PST With More Control?
Kernel EDB to PST Converter allows exporting any Exchange mailbox to PST. It provides a date range filter to export items of a particular time duration to PST. You can also apply additional filters like create hierarchy, copy sub folder, copy duplicate items, etc.
It opens any type of EDB files; be it healthy, corrupted, or oversized and exports all mailbox data including emails, attachments, contacts, calendars, etc., and lets you save it to PST and other destinations.
Follow the simple steps given below to export Exchange mailboxes for a specific date range with the help of the software:
- Install and run the software, click Offline EDB to add as source.
- Select source type from the given list of platforms to choose from and click Next.
- Click on ellipsis (…) or select the folder and then use Search button find EDB files.
- Add the EDB files from your local storage.
- Once you’ve defined the path of your EDB files, click Next.
- Add the EDB files from your local storage Select the EDB scanning mode amongst Standard Scan and Deep Scan mode and click Next button to proceed further.
- The wizard shows that the scan is complete, and files are added to the source pane in the tool.
- All the mailboxes from the selected mailbox are added in the source, you can preview its contents by double clicking on a folder.
- Now, click on Add Destination to specify a location where to want to export Exchange to PST.
- Choose Create New PST File from the destination options and click Next button.
- Provide the location to save your new PST and name the folder in which the data will be exported. You can also Unicode the PST for protection of data.
- Copy the desired mailbox that you want to take to the destination by using the right-click.
- Now, paste the copied mailbox in the previous, refer the screenshot provided for clearly understanding the step.
- Once you’re done, you will be prompted with Date Filter option for exporting specific date range data from EDB mailbox to PST by selecting Save items in Selected Date Range from the drop-down list.
- Click the Add button to add Date After and Date Before for exporting specific data to PST. Click OK to finish the export process.
- Once the export is complete, you’ll see the operation logs explaining the details of the items exported from the mailbox.
Follow the above steps precisely to export exchange to PST, filtered to your desired date range.
Final words
With EDB to PST converter you can not only convert EDB to PST, but you can also export from Live Exchange, Outlook profile, Office 365 and Public folders to PST file, Live Exchange, Outlook profile, Office 365 mailbox, and Public Folder. This hassle-free Exchange recovery tool understands all the nuances.
Frequently Asked Questions
Can I export Exchange mailbox to PST for a custom date range like the last 3 months?
Using Kernel for EDB to PST converter, you can specify custom Date After and Date Before to export only data that falls in this duration.
Will folder hierarchy be preserved after date filtering?
Yes. Even after filtering emails for a particular date range, the folders in your mailbox like inbox, sent items, etc. would be preserved in the resultant PST file.
