An app password allows a device or app to access your Office 365 account securely. It is randomly generated and becomes useful when two factor authentication won’t work. The best thing about the app password is that it doesn’t expire, and you can use it in different services at the same time. But it includes a limit of 40 passwords per user. If you want to create another password after exceeding the limit, you need to delete an existing password set in your account.
This password can also be considered as an alternative of multi-factor authentication that lets application to secure their platform in case MFA is not supported in it. You can use an app password to login to any external application if multi-factor authentication has been enabled for your user account.
Create app password in Office 365
Here is the procedure which you need to follow in order to create the App Password in the Office 365 Admin Center.
Note: If the above option is not displaying in your admin portal, you need to sign into Azure portal and locate to multi-factor authentication settings page. Now, select Allow users to create app passwords. After performing this, you will see that the specific option is now displaying in portal.
- Sign-in into your user account and go to Admin Center by clicking the Admin icon in the Apps launcher.
- Go to your account and select ‘My Account.’
- Select ‘Security & privacy.’
- Click ‘Additional security verification.’ NOTE: You’ll see this option only when your admin has set up multi-factor authentication for your account.
- Click Create and manage app password.
- Click Create.
- Enter any name and click on the next button. Now, an app password is created successfully. You can choose to ‘copy password to clipboard.’
- Now go to the Kernel application and use the app password to login to your Office account.
Note: If your app password is not working properly, make sure that you entered the correct password. If the problem persists after this, you need to create a new password or try to sign in again. If these solutions don’t work, it is quite important to contact your organization’s help desk so that they can remove the existing password and then create a new one.
The growth of cyber threats in the IT industry requires the advancement in the security mechanism to reside your data securely. The traditional approaches like two factor authentication are not enough to offer high-level security. Hence, app passwords are quite significant to use the Microsoft 365 services in a secure manner. Multi-factor authentication is also an advanced security option but takes additional steps in the authentication process. Also, this method doesn’t work for all types of Microsoft 365 services.
Hence, this password becomes useful to login to any external applications. As a Microsoft user, you might search for any data migration tool to migrate data into various platforms. You can use this password to login into these third-party tools. One such innovative tool Kernel Office 365 Migration performs Office 365 migrations in any type of Exchange environment. It migrates mailboxes, public folders, and archive mailboxes from or to Office 365 with complete data integrity.