How to Sync Exchange mailboxes to Office 365?

The Exchange Server platform has been the backbone of IT industries for many years for data storage, exchange, and management. With the advent of the Microsoft 365 cloud platform for the same and more purposes, the competition has grown and many Exchange administrators seek migration to it due to the following factors.

  • Anywhere accessibility with cloud
  • No installation and maintenance charges
  • Less expensive than overall costs of Exchange Server
  • Low chances of data corruption stored online
  • Advanced enterprise-grade security options
  • Collaboration with advanced communication channels – Skype for Business, Teams
  • Integrated Microsoft Office suite applications
  • Web-based email client – Outlook on the Web and collaboration tools – SharePoint Online, OneDrive, and more

Due to business compliances and other requirements, some organizations do favor synchronization of both data management platforms to work on both at the same time and for that, they find apt solutions.

Do you know the advanced Kernel Migrator for Exchange tool provides facility to manage the mailbox synchronization between the source and destination after Exchange to Office 365 migration? Yes, you can choose the synchronization direction using this tool. With proper synchronization, you will be able to update the source or destination to receive the emails that reach the other end after the migration.

The tool offers three types of synchronizations:

  • Source to Target
  • Target to Source
  • Both ways

We are going to discuss here how Kernel Migrator for Exchange offers to configure the synchronization of mailbox data.

Migrating Exchange Mailboxes to Office 365 Ensuring Synchronization of Data

You need to have a trial or full version of Kernel Migrator for Exchange installed on your system (before installing, please check the system requirements mentioned on the website). Follow the given steps:

  1. Open the Kernel Migrator for Exchange application. On the opened Welcome screen, click Add project to add a name for the migration project. Add any name and click OK.Add any name and click OK
  2. Select the Add Job for Mailbox option to migrate Exchange mailboxes.Select the Add Job for Mailbox option to migrate Exchange mailboxes
  3. Provide a name for the migration job under the project and click Next
  4. Now enter your Exchange Server details like credentials and select the options if required. Click Next.Click Next
  5. Choose the mailboxes from the list of source Exchange mailboxes and click Next.source Exchange mailboxes and click Next
  6. Enter the destination Office 365 credentials and provide other details. Then click Next
  7. Add the desired filters to move only required data to the and click Next.Add the desired filters to move only required data
  8. Map the source mailboxes to target mailboxes and click Next.Source mailboxes to target mailboxes and click Next.
  9. Here is the option where you can manage items and perform synchronization between mailboxes. You have three options to synchronize source mailboxes with the target mailboxes– 

    Source to Target – To synchronize mailboxes in the source Exchange with those in the target Office 365 (Every new email in the source mailbox is delivered to the target mailbox)

    Target to Source – To synchronize mailboxes in the target Office 365 with those in the source Exchange mailboxes (Every new email in the target mailbox is delivered to the source mailbox)

    Both ways – To synchronize mailboxes in the source Exchange with the target Office 365 mailboxes and vice versa (Every new email in both the source and target mailboxes will be delivered to each other)

    Choose your desired option for synchronizing the mailboxes and then click Next

  10. Also, there are options like Notification Settings, Set migration period and time, Report console settings, etc. After that, you will receive the summary, confirm it and then click Finish to start the Finish to start the migration.

When the mailbox migration is complete, you will get the status as Completed against each selected mailbox for migration.

Concluding Lines

With Kernel Migrator for Exchange, you can migrate hosted Exchange to Office 365, between any versions of Exchange, between Office 365 plans, Office to Exchange, etc. And also, it includes the option to synchronize Exchange and Office 365 mailboxes either in a single way - Source to Target or Target to Source or both the ways.

  1. When we were migrating the Exchange mailboxes to Office 365, we used these features extensively. The syncing feature is really good for the mailboxes to work after the migration.

  1. Ron

    We wanted the mailboxes to be working instantly after the migration because we get regular emails every hour. So, we used the syncing feature and it is very good for the continuous emailing experience.

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