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If you’re one of the millions of Outlook users, it’s likely that you regularly exchange emails and files with colleagues, superiors, or others within your organization. However, these emails may contain sensitive information that could be easily tampered with by anyone. Therefore, it’s essential to convert emails into PDFs as a precaution against data manipulation. This format offers read-only access, making it a secure choice for sending emails.
If you’re not well-versed with the Outlook application and are attempting to convert emails to PDF, you might encounter some difficulties. Unlike in other platforms, there isn’t a straightforward option in Outlook for saving Mac emails as PDF, such as an “Export to PDF” or “Save as PDF” feature. Instead, you’ll have to employ some workarounds. Despite numerous users inquiring about this on various forums, a definitive and accurate solution has been elusive. Therefore, we’ve compiled dependable manual and automated methods to address this particular problem. Feel free to select the approach that best suits your preferences.
Merits of converting Emails to PDF format
You might be wondering about the rationale behind converting our Outlook emails into PDF format. Below, we’ve elucidated the primary reasons, which include the following:
- PDF files are independent of hardware, software, and operating systems, presenting documents in an electronic format.
- When compared to Outlook, Adobe PDF is a freely available application.
- Enhance the security of PDF files by implementing passwords.
- Security configurations are periodically updated, necessitating user authorization for file editing or printing.
Here is one approach you can take to convert Outlook emails to PDF on a MAC system. If you prefer a manual method, follow these steps:
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- To begin, launch the MAC Outlook application and choose the email you wish to convert into a PDF file.
- Next, perform a right-click on the particular email and select the Print option.
- Select the PDF option and then click on the Save as PDF button.
- Ultimately, specify the destination location before saving the PDF emails.
- To begin, launch the MAC Outlook application and choose the email you wish to convert into a PDF file.
Please be aware that the method described above is best suited for converting a limited number of Outlook emails to PDF due to its one-by-one email processing approach. It’s important to note that this method is not entirely foolproof and carries a risk of potential data loss and corruption. Additionally, it may not be advisable for individuals without technical expertise, as the solutions involved can be quite complex. Therefore, it is advisable to opt for an automated solution, which is a safer and more dependable choice for preserving Outlook emails in PDF format.
There are several third-party tools accessible for exporting Outlook emails to PDF format. An example of such an innovative tool is the Kernel MAC OLM Converter found at. This tool empowers users to preserve emails in multiple file formats such as PDF, MBOX, EML, HTML, and more. It conducts file conversion with zero data corruption or modification. Prior to initiating the conversion process, it is essential to know about the MAC Outlook OLM file location. In addition, it converts multiple OLM files single heatedly and excludes deleted and empty folders from conversion.
The automated approach for converting Outlook Mac emails to PDF stands out as the most dependable method, offering enhanced efficiency and a range of excellent features when compared to the manual alternative.
- The manual process is incapable of handling orphan files, whereas third-party software excels in this regard.
- Unlike the manual approach, which can only handle one OLM file at a time, the application enables simultaneous processing of multiple OLM files.
- Third-party tools exhibit compatibility with all versions of MAC.
- With the application, you have the ability to categorize and save emails based on their respective dates, a feature not supported by the manual method.
- The software empowers users to personalize PDF files through options like Page Margin, Paper size, and Date Stamp.
- In addition, the application provides naming conventions which are absent in the manual process.
Wrapping Up
For those seeking a way to convert Outlook emails into PDF format, this blog outlines two methods. Given the intricacies of the manual approach, many users opt for the automated one for added simplicity. This automated solution not only guarantees email security but also provides a range of advanced features. The suggested tool facilitates the conversion of Outlook Mac emails to PDF without the need for technical expertise.In addition, you can use this tool to repair corrupt OLM files. To gain a better understanding of the tool, it’s advisable to begin with a trial version. Once you’re content with its performance, you can proceed to acquire the full version for continued use.