Free Methods to Download G Suite Emails

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Google’s G Suite empowers users with increased versatility and capability for utilizing various professional Google applications. It offers expanded storage capacity, improved support, and heightened security measures. Notably, the expanded storage allows for an unlimited number of emails within the Gmail application. However, it’s wise to consider taking backups of professional data, as accidental deletion of crucial emails is a risk that can be mitigated through this precautionary measure.

G Suite offers various approaches for data retrieval, utilizing multiple options. You can utilize built-in solutions or seek expert support by employing third-party software tools.

Methods to Securely Download G Suite Email Data

We are showcasing effective techniques employing various tools for downloading G Suite data.

1. Data Export with Google Admin Console
2. Using Google Takeout
3. Using Outlook Import/Export Wizard
4. Save individual emails in EML format
5. Using Kernel G Suite Backup Tool

Method-1. Data Export with Google Admin Console

The G Suite account administrator can utilize a data export feature to download the data with assistance.

1. Login to G Suite account with the administrator credentials. Use the https://admin.googe.com URL.
   
2. Choose Data Export and click Start Export.
   
3. Exporting data from essential services such as Gmail, contacts, and the calendar will commence, encompassing information for all users within the organization or the designated group. Upon the successful completion of the export task, the administrator will receive a confirmation email containing a link to access the exported data within the archived file.

NOTE-

• Only a Super Administrator account that has been in existence for over 30 days can initiate the export job.
• The administrator’s account ought to employ two-step verification.
• The continuous export task will additionally initiate email notifications to fellow administrators within the organization.
• The data export service will not be available for domains containing over 1000 users, owing to security considerations.

Method-2. Using Google Takeout

Google Takeout is an internet-based platform enabling users to handpick their desired applications and create downloadable offline archive files.

1. First, log in to the https://takeout.google.com URL with the help of G Suite administrator credentials.
   
2. All the account’s apps are available, and you can choose them by using user-friendly checkboxes. Simply click the checkbox next to the app you want, and uncheck the ones that are not important to you.
   
3. Once you have chosen all the specific applications for export, proceed by clicking on the “Next Step” button.
   
4. Utilize export functionalities such as frequency and file format and size, and subsequently select the Generate Export option.
   
5. Google will generate a duplicate of the chosen application data, with the completion time contingent on the data’s size. Please allow it to finish.
   
6. Once you’ve finished creating the file, please click the Download option in order to save the backup files as a compressed zip file.
   

NOTE

• The default file format is ZIP, but you have the option to create an alternative archive in TGZ format.
• As a default setting, the system allows the creation of numerous sequential files, each with a maximum size of 2GB.

Method-3. Using Outlook Import/Export Wizard

If you’ve set up your G Suite account in the Outlook application, you can utilize the Import/Export wizard to directly export your data into a distinct PST file.

1. To initiate the process in Outlook, first, access the “File” tab. Next, navigate to the “Open & Export” category and select the “Import/Export” option.
   
2. Please proceed by following the wizard’s instructions and selecting the specific folders from your G Suite account that you wish to export. Additionally, you have the option to apply filters to these folders. Afterward, click on the “Next” button and save the data to a PST file.
   

NOTE

• The Import/Export wizard allows for saving only one account at a time.
• In addition to PST, CSV stands as the alternative format at your disposal.
• Backing up a large number of accounts can be a time-consuming process.

Method-4. Save individual emails in EML format

If you need to view a specific email without accessing it through your online account, you can save that particular email in EML format.

1. To access your email within Gmail, click on the three dots icon and select the “Download Message” option.
2. You can download the email file in EML format by clicking on “OK.”

The EML file will be stored in the designated Downloads directory by default.

Method-5. Using Kernel G Suite Backup Tool

Kernel G Suite Backup Tool is a solution to all the G Suite backup related problems. This solution boasts a remarkable lack of restrictions, encompassing size, type, and applications, among other factors. Furthermore, it grants the Super Administrator account the capability to effortlessly create unlimited backups of all user accounts. The array of features available includes mailbox mapping and diverse filtering options. Additionally, a straightforward option exists for executing incremental migrations, allowing for the transfer of only newly added files from previously backed-up mailboxes. To top it off, the software generates migration job reports in CSV format. In its free iteration, the tool accommodates up to 10 items per folder for backup.

• Create backups of G Suite emails and additional data.
• Create PST backups for emails, contacts, calendar, and more.
• Create backups for multiple mailboxes simultaneously.
• Streamline the backup procedure by utilizing a CSV file for automation.
• Receive backup reports in CSV format.

Conclusion

Numerous methods are available for downloading G Suite emails without incurring charges. You have the option to extract data through the Google Admin console, utilize Google Takeout, or employ Outlook’s Import/Export functionality. Nevertheless, the Kernel G Suite backup tool stands out as a superior choice due to its streamlined backup automation and an array of advanced features. Notably, even its free version allows for the backup of up to 10 items per folder. it is the efficient tool to export G Suite emails to PST exclusively.