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Cloud platforms have changed the work environment forever. The services in different cloud platforms are numerous, and the user gets the best facilities from the cloud service providers. And Microsoft and Google are the front runners in providing innovative cloud services. Due to the ease of access, the user continues to save the data in the cloud storage. Though both these providers assure cloud data security and availability, it is essential to back up the cloud data. Both Microsoft and Google provide backup features in their cloud applications.
We will go through the process of taking the backup to local or remote computers in different cloud applications.
SharePoint Online Backup
Microsoft SharePoint Online has established itself as the most preferred platform for collaboration and content management. Several important types of data are saved in SharePoint Online that you should back up. It helps you ensure business continuity in case of some unfortunate events. Here is the list of data types you need to backup in SharePoint Online.
- Data in Sites and subsites
- Data in SharePoint Lists
- Metadata like file type, date, and other information
- Complete site structure, its architecture, navigation, and branding information
- The email accounts of Microsoft 365 users accessing SharePoint Online
The manual backup of saving the Site data is simple, and you can save the documents present in them using the Download option. Save the files to the local drive (to a folder created for the SharePoint Online Backup), and it will be available for restore in the future.
Office 365 Public Folder Backup
Public folders in Office 365 provide basic collaboration and data sharing facilities. The offline backup of Office 365 public folders can be done through the Outlook application because the public folders are accessible in the Outlook application. It has an Import/Export feature using which you can create the backup file in the PST format for emails.
- When you open the Outlook application and click the File option, you can see the Open & Export option.
- Choose the Import/Export option.
- Choose the option’ Export to a file’ and click Next.
- Select the second option of ‘Outlook Data File (pst)’ and click Next.
- Select the public folders of the Office 365 account and click Next. You can also use the checkbox to include the subfolders. Then click Next.
- Use the browse button to save the PST file and choose the options to handle the duplicate items. Click Finish.
OneDrive for Business Backup
OneDrive for Business is an enterprise-level storage platform from Microsoft. OneDrive for Business saves data in the cloud, and the Office 365 users get substantial storage space for saving the files in it. The SharePoint Online users in Office 365 can save the data and later download it to the computer.
- The OneDrive for Business users can download the selected files and folders in different ways.
- You can select the individual file using the circular box in front of it.
- To select all the files present in the folder, you can use the circular checkbox on the top of the list.
- You can also choose the complete folder.
- You can select the individual file using the circular box in front of it.
- Now, go to the Download options at the top navigation.
- Browse the folder to save the files and save it.
If you select multiple files to download, the system will create a zip file with all the files and folders. If you select the individual files, then only the files will be downloaded.
Google Drive Backup
Google Drive is the cloud platform that is most popular with the common men. You can access it with a Google account and store different types of data. Like the OneDrive for Business, you can also download the content for Google Drive.
- Login to Google drive URL – www.drive.google.com
- Select the file or folder, then right-click it. Click Download.
- The download will start immediately, and you can find the data in the default Downloads folder.
Conclusion
The cloud platforms from both these providers allow the user to backup the cloud data on the local computer. But you will need to use the applications separately, and there are different methods to export or download the data. But there is a professional SharePoint Migration software called Kernel Migrator for SharePoint where you can keep the backup of all your data in SharePoint Online, OneDrive for Business, or Google Drive. You can enlist all your accounts and take the backup. The files will be saved on the system in the desired folder.