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SharePoint, a collaborative Office 365 application launched in 2001, helps to manage large amounts of data in its sites, lists, libraries, etc. SharePoint is available for on-premises deployment as well as a cloud-based subscription. In the latest versions, there come many new features that facilities more efficient content management. So, nowadays more and more organizations are moving towards SharePoint from traditional platforms like file servers. And this trend is going to increase in the year 2020. For quick and safe migrations, many organizations or SharePoint users prefer automatic via professional migration tools. Also, organizations, when they want to switch between on-premises and cloud SharePoint deployments, rely on these migration tools.
How to choose a good SharePoint Migrator tool?
There are multiple tools in the market, and it would be difficult and time-taking to find an appropriate migration tool.
If you want to perform migration and need a proper tool for that, we will help you make a choice.
We are listing 5 premium SharePoint migration tools, their links, and crucial features. These tools are selected based on certain factors like ease of use, migration features, cost-effectiveness, and efficiency.
It is an advanced migration tool that facilitates SharePoint, Office 365, Google Drive, and One Drive migration from a single console. It supports all on-premises SharePoint versions, including 2019, and SharePoint Online (O365). It performs SharePoint to SharePoint, public folder to SharePoint and file system to SharePoint. Kernel Migrator for SharePoint incorporates interactive interface and migrates complete SharePoint data, including lists, libraries, documents, etc. Also, SharePoint Migration tool offers pre-migration analysis, filters, and CSV based bulk migration.
Pros: Better migration planning with pre-migration analysis, complete migration (list, libraries, etc.) along with metadata, support for a variety of sources including SharePoint (all versions), SharePoint Online, file servers, Google Drive and OneDrive. Also, provides facility of bulk migration with CSV file and advanced filter options for selective data migration.
Cons: For demo download, the user needs to fill a form (no direct download link). And the demo version migrates only 5 items from lists/libraries/folders.
The ShareGate migration tool is capable of performing both on-premises (oldest to newest versions) and SharePoint Online migrations. It migrates everything from files and documents to sites, subsites, lists, libraries, etc. It is a good tool for large data migration as there is no limit on data size for migration. It also supports the migration of Nintex workflows. It generates post-migration reports for the analysis of migration. The technical team is efficient and provides online sessions too.
Pros: Simple user-interface, pre, and post-migration validation, migration from file share and Office 365, migration between tenants, built-in custom reports, and unlimited data migration with permissions, metadata, and properties intact.
Cons: Limitations in scheduling migrations. Limited flexibility as no incremental data migration.
Read Also: SharePoint Migration Tool Download to Migrate SharePoint Content
The cloud and SharePoint from AvePoint performs migrations along with many other migrations. The tool pre-scans the data, migrates with advanced filter options, mapping facility, and scheduling, and also monitors the migration project.
The Fly migration tool also supports bulk migration with CSV formatting, migrates permissions, metadata, and offers drag and drop facility. It also shows migration status live for updates.
Pros: Allows pre-scanning of the data, performs scheduled migration, tracks progress and monitors performance with built-in reports. Ensures secure and complete migration.
Cons: The tool does not work for older versions of SharePoint and Foundation. Also, a good interactive interface is needed.
Vyapin SharePoint tool is special due to its promising and intelligent features. The advanced tool migrates all lists, content, sites and more. The tool offers support to all versions, SharePoint Online, OneDrive for Business, & file shares. Also, it offers planning of migration, facility to restructure metadata, replacement of illegal characters, batch migration, workflow migration, incremental migration, and migration status reports.
Pros: The tool has many useful advantages like pre-migration checklist, metadata editing, workflow migration, incremental & batch migration, NTFS permissions migration, etc.
Cons: Need to support more sources.
Read Also: Office 365 Vs SharePoint 2019 Brief Comparison
Quest SharePoint solution is designed specifically for migrations. Instant content migration to on-premises SharePoint and SharePoint Online environments are supported. It includes a pre-migration assessment feature using which one can plan for migration better by knowing any flaws in migration beforehand. The solution also offers post-migration synchronization.
Pros: Quest SharePoint solution offers pre-migration analysis of source environment, instant migrations, simple interface, and more.
Cons: Need to revoke limitations on data migration which is linked to its license. Also, needs a simpler user interface.
Conclusion
So, we had a discussion about the most promising 5 SharePoint content migration software that you can try in the year 2022/2023. We discussed the facilities, features, and functions of the tools along with the scope for improvement. All the tools are capable of migrating SharePoint data but incorporate different options and features to achieve the migration. Some features are common in these tools, and certain limitations are prevalent in some tools as mentioned above.
It is the sole responsibility and choice of the organization to go ahead and choose the best tool for SharePoint data migration, keeping all important aspects in mind.