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We all understand that SharePoint provides a shared collaboration environment where team members can work together in real time. Managing users is a crucial duty for SharePoint administrators, and among their key responsibilities is the task of adding users to a SharePoint site. In this guide, we will demonstrate how to add users to a SharePoint Online site, noting that this method is also applicable to on-premises SharePoint installations.
How to add users to a SharePoint Online Site?
Adding users to a SharePoint Online site is very simple. Use the site permissions to add and make the user a member or owner of the site. To do this, you need their Microsoft account (email address). You can provide them with complete or partial access to the site based on their role in the team. It’s essential to be careful during this process, as adding a user as an owner will give them full control over the site settings and content.
Adding users through the SharePoint admin center
- Log in to SharePoint Online with administrative credentials. Then, go to the SharePoint admin center and under Active sites, click on the desired SharePoint.
- Now, click the gear icon and click Site permissions.
- The Site permissions dialogue box will open. Here, click on the Share site option.
- Here, you can search and add users, Office 365 groups, or security groups to provide access to the selected site.
Note: If the site is part of the Office 365 group, the added users would get access to this Office 365 group site only and not to other Group resources (calendars and conversations). You will get the information like this:
You can click on the link add members to the group to add members to it in order to have access to other group resources as well. - Once desired users are selected for adding to the SharePoint Site, click Add.
- The users will get successfully added to the SharePoint Site. You can decide which permissions to assign to the added users (at first, they are Site visitors by default).
- Users with Edit permissions are shown under Site members.
- Users with Full control permissions are shown under Site owners.
This is the method that a SharePoint administrator can follow to add users to a SharePoint Site.
Adding a user through PowerShell saves the time and effort of walking through a lot of steps in the SharePoint admin center or site collection.
- Connect with SharePoint Online by entering your credentials to log in to SharePoint. After entering this cmdlet, press Enter. It will then ask you to enter a username and password.
- Connect to SPO using the below PowerShell cmdlet with the correct SP admin center URL.
- After establishing the connection, you can now add users to the group. The cmdlet will allow you to add the user to the group in SharePoint.
SharePoint administrators may occasionally need to transfer data from Windows File Servers, Exchange public folders, or a prior SharePoint iteration to their current SharePoint environment. To accomplish this task efficiently, they require a dedicated SharePoint Migration tool. Consider utilizing the migration tool, which offers the following migration capabilities:
- Between SharePoint Server to SharePoint Online/SharePoint on-premises
- From File System to SharePoint
- From Public Folder to SharePoint
This software offers three complimentary migrations:
- Migrate Google Drive Data
- Migrate OneDrive Data
- Migrate Microsoft Teams Data
The application features a user-friendly graphical interface and is compatible with various SharePoint versions, Office 365 plans, and different Windows Operating System editions. To gain a deeper understanding of Kernel Migration for SharePoint and explore its full range of capabilities, simply visit our website and download the demo version. Take it for a spin and discover the unique functions and features this tool has to offer firsthand.
Conclusion
Hence, this was the straightforward process to add a user to the Microsoft SharePoint site. Follow the given steps carefully and review the controls before granting them to avoid creating any mess.
If you want to migrate your File Server, Google Drive, One Drive for Business, or public folder to SharePoint, use our SharePoint migration solution. It will help you migrate files, folders, and other data without any data loss or compromise with the data integrity.
Frequently asked questions
A. Yes, you need their email address (Microsoft account) to add them to the SharePoint site. They will receive an invitation through which it’s easy for you to join any user on your site.
A. There are different permissions available in SPO when adding a user to allow restricted and full control of the site. The permissions available include Full control, Edit, Read, Contribute, Design, and Limited Control.
A. Yes, SharePoint allows adding multiple users to a site at once. Go to the People and Groups page, click New, and then select Add multiple users. This will add multiple members to a site.
A. To do this, go to SharePoint Online and follow the given steps:
1. Click Settings icon
2. Select Site Settings from the dropdown
3. Select Site Permissions>Invite people
Enter the correct email address so that you don’t end up adding someone else compromising the integrity of your organization’s data.
A. With permission levels, you can define the access any user has and the actions they can perform in the SharePoint environment. Different permission levels in SharePoint include Full Control, Design, Edit, Read, and Limited Access.
A. Granting access to a SharePoint site is quite simple. Log in to your SharePoint site, click Site Actions, then Site Permissions, and at last add users or groups you want to assign permissions to.