Tips to Migrate Lotus Notes to Exchange Server

Read time 8 minutes

IBM Notes application is losing its popularity as users migrate to other email servers like Exchange Server and Office 365. Let’s explore the differences between Notes and Exchange Server, which are compelling reasons for this migration.

• Cost factor – Installation and running expenses of IBM Notes is quite higher than that for Exchange Server
• Performance factor – Exchange Server has advanced mail handling facilities. But IBM Notes is inferior compared to the latest Exchange versions.

The Preferred Method for Migrations – Manual & Automated

Migrating IBM Notes NSF files to Exchange can be done manually using Microsoft’s built-in utility called Microsoft Transport Suite. This suite of tools is designed for migrating Notes Domino Servers to Exchange Server (2007) locations.

Users can download Microsoft Transport Suite for Lotus Domino online and perform these given instructions after the installation.
Note: Download transporter32. msi for 32 bit systems while transporter.msi for installation on 64 bit systems.

1. While installing the application, select Transporter for Internet Mail under Microsoft Transport Tools section on the Select Components and Installation page and click on Next.
2. Create a CSV file with the following information on your system location.

   SourceIdentity	User email ID
   SourceServer	IP address or name of the POP Server
   SourceLoginID	Account username (used for connection to the server)
   SourcePassword	Source user password
   TargetIdentity	Target Email ID

3. Click on Add mailboxes in continuation with the procedure, then browse and add this CSV file. Click on Import.
4. On the next page, click All mailboxes from the left panel and then go to the right panel and select Migrate selected mailbox option.
5. The Internet E-mail Mailbox Migration Wizard will get opened. Under Select Mailbox type section, select POP option. Browse and add the Client Access Server and click on Next.
6. Next either you can add a date range or select All email option. Then click on Next.
7. Check the summary and finally click on Migrate option to start the migration.
8. Once the migration is completed, click on Finish.

The manual migration method using Microsoft Transport Suite is indeed feasible but can be time-consuming and requires good technical skills to execute successfully. Additionally, it’s worth noting that this method is compatible with earlier versions of Exchange (2007 and older) only, limiting its usability for organizations using newer Exchange Server versions.

The manual migration method using Microsoft Transport Suite for Lotus Notes to Exchange Server migration has several limitations and drawbacks that make it less favorable for users:

• Lengthy, complex, and time-consuming method
• Large mailboxes are not migrated (larger than 1GB)
• Number of emails in mailbox folders should be less than 1500
• Involves risk of data loss during and after migration
• More complex when user requires bulk data migration
• Can migrate older versions of Exchange only (Exchange 2000, 2003 & 2007)

Given the complexities and drawbacks associated with the manual migration solution for IBM Notes to Exchange, it is advisable to explore and invest in a proficient and result-driven migration software. A specialized migration tool can streamline the migration process, eliminate many of the challenges associated with manual methods, and ensure a smoother transition from IBM Notes to Exchange Server or other target email platforms. Such software solutions are designed to handle data migration efficiently, reducing the risk of data loss and ensuring a successful migration experience for organizations of all sizes.

Kernel for Lotus Notes to Exchange is a dependable third-party tool designed to facilitate seamless data migration from Notes NSF files or Domino Server mailboxes to Exchange Server. It offers the flexibility to migrate specific data using intelligent filters and folder options. Users can confidently migrate NSF files from various Notes versions to Exchange Server, including Exchange Server 2019, 2016, 2013, 2010, and earlier versions. This tool simplifies the migration process and ensures data integrity throughout the transition.

• Direct migration of local NSF files, Domino Server, SmartCloud Notes mailboxes to Exchange Server destination
• Quick and automated search for Domino Server and SmartCloud Notes in network
• Migration of Notes NSF files to Outlook PST file format easily
• Preview facility of local NSF files content on a selection
• Easy addition of Exchange Server as the destination with login credentials
• Automated source and destination mailboxes mapping through CSV file
• Flexibility in data migration with – date range, categories, and folder filters options
• Full compatibility to all Exchange Server, Notes, Windows, and Outlook versions

Follow the given steps to migrate Notes data to Exchange Server using third party Kernel for Lotus Notes to Outlook/Exchange migration tool.

1. Start the installed Lotus Notes to Exchange Server migration software application and click Add Local NSF File(s). (You can also add files from Domino Server by selecting Add Domino File(s) option).
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2. Select the NSF files from the system drive and click Open to add them.



3. The NSF file is added. Select any file and click Preview to view its mailboxes and items.
4. Select any file folder item to preview it. If you want to migrate this particular file, click Migrate on the same page; or if you want to migrate all the added files, click Back and then click Migrate.
5. Select the saving option as Exchange and click OK.
6. Enter the Exchange Server login credentials like domain name, user name, password, then validate it and choose the existing profile and select other options and click OK.
7. Next, map the source and destination mailboxes with using Get Target Mailbox List and Mapping options. Once mapped, click on OK. (You can also map using CSV file).
8. Apply the filters and other options to move selected data and click on OK.
9. Choose the saving format, choose the mark read/unread option as required and click OK.
10. The migration process starts and gets completed successfully with a completion message.

You’ve now experienced a swift and efficient migration technique for transferring data from IBM Lotus Notes or Domino Server to your Exchange organization. This solution’s user-friendly interface and straightforward steps provide a much more convincing alternative to the complex manual process. With Kernel for Lotus Notes to Exchange, you can streamline your data migration with confidence and ease.

Bottom Lines

Exchange Server commands a substantial market share of email servers, backed by its array of advantages. This article has provided comprehensive details on achieving a straightforward migration without data compromise. Using a professional tool like Kernel for Lotus Notes to Exchange ensures that you can enjoy the benefits without the hassles. The software’s ability to migrate an unlimited number of NSF files and connect to online servers further simplifies the process.