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Hotmail, a no-cost webmail service introduced in 1996, became part of Microsoft’s portfolio in 1997. Following a sequence of enhancements and modernizations, Hotmail has since evolved into Outlook.com. This online platform offers a range of features, including email, calendar management, contact management, task tracking, collaborative applications, and real-time Skype chat integration. Outlook.com remains a complimentary personal email and calendar service, offering users free access to Microsoft Office Online applications. Notably, it is recognized for its robust security features, including data encryption, automatic deactivation of unsafe links, ransomware detection, and more.
While Hotmail or Outlook.com boasts several integrated security features, it’s important to note that its data isn’t entirely foolproof, and users should consider creating backups of their emails to prevent potential data loss.
Reduce the large-sized mailboxes of Hotmail by taking a safe backup using Kernel IMAP Backup software.
How to Manually save Hotmail Emails on the Computer?
In a manual approach, you have the option to save individual emails on your computer in EML format. The EML file preserves the complete email body.
- Open Hotmail.com or outlook.com and open a message you want to save on your computer in a web browser.
- Click the three dots present in the email for More Actions.
- In View mode, choose View Source Code of selected email.
- In the email’s source code, click Ctrl + A and copy the whole body.
- You can paste the selected part into a file and save it as an EML file. You can choose an alternative option also.
- If the web browser asks you to save an HTML file, use the .eml extension as a saving option.
- Save the file in any folder on your computer.
- It can save only the message body, excluding attachments.
- Only a single email can be saved in EML format.
- Tables, images, and other animations will not be saved in the EML file.
- The message content can be altered during the saving process.
Web-based email services such as Hotmail can be accessed from any location with an internet connection, providing convenience and accessibility. While these services are generally considered highly secure, it is still advisable to create backups for two primary reasons.
- Email hacking, security breaches, and data loss situations
- Use of a desktop-based email client to manage Hotmail
So, now how to take the backup of Hotmail emails? When talking about manual solutions, such as backup IMAP Emails Using MS Outlook, all ways are indirect, lengthy, and are complex. Therefore, native methods can be ignored.
To carry out an effortless backup of Hotmail emails, go directly for the reliable third-party software – Kernel IMAP Backup.
Our recommendation for backing up data from almost any IMAP Server account is Kernel IMAP Backup. This suggestion is founded on the intelligent features incorporated into the software and the tool’s user-friendly interface.
The important features of Kernel IMAP Backup software are:
- Allows backup of single as well multiple IMAP mailboxes
- Supports bulk migration of mailboxes with a CSV file
- Filters and options for easy selection of mailboxes data
- Provision of incremental backup to avoid duplication
- Backup to different file formats – PST, EML, MSG, MHT, HTML, DOC, DOCX, PDF
- Works on all Windows Operating System versions
- A free trial version which backup 10 items per folder
Visit the software website to obtain the trial version compatible with your Windows system. Once downloaded, proceed with the installation of the application. After installation, follow these steps for a straightforward email backup from the Hotmail (now Outlook.com) web-based client.
- Open the Kernel IMAP Backup tool on your system. Click on the Add button on the home screen to add the source Hotmail or Outlook.com IMAP account.
- Next, on the Connect to IMAP Mailbox page, provide Server Name (for details, check the left panel for Outlook.com), user email address, password information. The Port Number will be automatically selected. Hit Add to continue.
- The source Hotmail account will get added. To continue the backup process, hit on Set Filter and Migrate option.
- All the mailbox folders will get retrieved. You can select the desired folders, apply filters like item type, date range, or use other options to move only required data as per your choice. Then click I am OK, Start Migration.
- Choose any file format in which you want to save the emails. Click OK.
- Now, choose the destination folder on your system to store the Hotmail emails. You can create a new folder at the desired drive location using the Make New Folder option to save all selected emails to it. Then click on, OK.
- The emails will be exported to the specified destination. One can view the live progress of the export.
- Once the export process is completed, the status for all the moved items will be Success, and a confirmation message will be displayed. Click OK.
- On the final screen of the software interface, users can view Migration Logs and save the backup process details to a CSV file using the Save report to CSV option.
- Hence the backup of Hotmail emails is very quick and direct without any hassles. There are many other supported IMAP Server accounts which users can easily backup using this software.
Summary
Numerous web-based email clients, including Hotmail (now Outlook.com), require backups as a precaution against security threats and concerns. This blog post offers an intelligent approach to facilitate the backup of Hotmail emails to your computer.