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Microsoft Word is a widely favored word processing application renowned for its ability to produce high-quality printable content. Meanwhile, the Portable Document Format (PDF), developed by Adobe, serves as a popular format for creating and exchanging documents. While many individuals utilize Word for crafting reports and sharing information, PDF is often chosen for information exchange. In this blog post, we will explore several compelling reasons that prompt users to opt for a Word to PDF converter.
Disadvantages of a MS Word document:
- Limited compatibility: MS Word exhibits compatibility issues with various MS Word formats and software versions, causing delays in communication between two MS Word users.
- Less security options: MS Word format lacks essential security features. Users are unable to assign passwords to their data when it is saved in PDF format.
- Heavy and bulky size: The MS Word format tends to be larger in file size when compared to the PDF format, and it lacks any built-in option for compressing files to reduce their size.
- Distorted data structure: Divergent page settings between two MS Word users can disrupt the formatting and structure of data during email exchanges.
- More options: The PDF file format offers users a broader range of options, including free tools for retrieving and viewing created information, as well as the ability to compress data efficiently.
- Advance security features: In the PDF format, users have the capability to assign passwords to their data, and PDF files cannot be edited without leaving an electronic footprint. This enhanced security feature makes PDF an ideal choice for safeguarding information. It’s worth noting that even the US federal government often relies on this file format for sending and receiving confidential information.
- A very light file format: The PDF format is significantly lighter than MS Word, being approximately 25% lighter in terms of file size. This attribute results in quicker download and attachment times, making it a more efficient choice for sharing documents.
- Portability: PDF files are highly portable and compatible with various software versions and operating systems. A Windows-based PDF file can be seamlessly used on Unix or Macintosh-based operating systems, ensuring broad accessibility across different platforms.
- Viewed by anyone and anywhere: The PDF format is universally compatible, making it possible for anyone to share, view, and print documents on any system, regardless of operating system, application, or font. The PDF format makes it possible to view documents from different computer systems without any changes to the original look and feel.
- Preserve the document attributes: As a result of the PDF format, you can retain all the information of the source file, such as the text structure, formatting elements, visual elements, and vector graphics. The conversion to PDF preserves multimedia features such as hyperlinks, marks, text notes, movies, and music./li>
If you’ve accumulated a substantial amount of information in Word format, you can easily convert it into PDF using software such as “Kernel for Word to PDF.” This tool efficiently converts MS Word files into Adobe PDF files, simplifying the process of creating PDF documents from your Word content.
Here are a few more advanced and easy to use features of the tool:
- Page setting feature available
- Detects and recovers data items from Word files, including forms, hyperlinks, tables, images, graphs, and OLE objects
- Support for converting large files
- Advanced security available
- Fully compatible with all Office versions
Let us now get to the working of the tool.
- Access the tool and tap on Add file(s).
- After adding the file, choose the destination location and tap on Next.
- Configure your Page settings. Tap on Next to start the conversion.
- Configure your security settings now.
- After the process is done, it will show the converted file and the location to access your saved file.
Conclusion
There is no doubt that Word is the go-to platform for organizations, but at times, PDF becomes a better compatible solution. Thus, Word to PDF converter usage is getting a kick start at present. We have discussed the various advantages of converting to PDF and it becomes your call to switch to this format. Along with our discussion, we advise you to try out Kernel for Word to PDF tool for a quicker, efficient, and easier conversion process.