How to Export a User Mailbox from Offline EDB File to Office 365?
Kernel for EDB to PST Converter allows users to export an offline EDB file to Office 365 quickly. The tool can be installed easily on any Windows system and can be used to export one or more mailboxes to Office 365.
Here, we discuss the special case of migrating a single mailbox using the Copy/Paste Folder option of the tool.
Pre-requisites for exporting to Office 365
Before migrating an EDB file to Office 365, there are some things that you have to keep in mind:
- The MS Outlook in your system must be configured with the Office 365 profile/account.
- The Cached Exchange Mode must be disabled in your MS Outlook.
Steps to export a user mailbox from EDB to Office 365
Here, we will see how the Copy/Paste Folder option of the tool can be used to copy the data from offline EDB file (source) to Office 365 (destination). The steps are:
- Download Kernel for Exchange Server and install on your system.
- After launching the tool, a welcome window will appear. Select “Offline EDB” from the screen.
- Now, a pop-up window will be opened with “Offline EDB File” selected on it. Click “Next.”
- In the next step, browse and select the EDB file that you want to export to Office 365 and click “Next.”
Note: If you’re unable to find the EDB file, you can click the “Search” button to search for EDB files in your system drives.
- Now, you’ll see two recovery modes for the EDB file, “Standard Scan” and “Deep Scan.” Select “Standard Scan” and click “Next.”
Note 1: We recommend the “Standard Scan” mode for a fast recovery of EDB file. However, if this method fails, then repeat the recovery process with the “Deep Scan” mode.
Note 2: If the “From” information is not retrieved completely, then please check the checkbox ‘Use message table to get “From” field.’
Note 3: If you’re recovering large EDB files, then we recommend checking the checkbox “Use Disk Space” option to avoid the shortage of resources.
- A notification will be provided on the screen when the EDB file is added as the source. Click “Finish” to complete the process.
- Now, you’ll be able to see the content of EDB file in the upper left corner of the tool. Now, select “Office 365” as the destination to export EDB file to Office 365.
- A new window will appear with “Office 365 (Exchange Online)” selected on it; click “Next.”
- In the next step, enter the email id, password, and server name for the Office 365 account and click “Next.”
Note 1: From this window, you can select the connection option. In this article, we are selecting “Connect Single Mailbox.”
However, if you want to migrate multiple mailboxes, then choose “Connect Multiple Mailboxes.” The other options you can choose are “Connect Public Folder” and “Connect Archive Mailbox.”
Note 2: For a hassle-free process in Exchange 2016, please check the checkbox “Use Existing Outlook Profile.”
- A notification will be displayed on the screen after establishing a successful connection with Office 365. Click “Finish” to complete the process.
- Once the source (EDB file) and destination (Office 365) are added, you’ll be able to see their content on the screen.
Note: You can also preview the email/items of the mailbox folders. For this, go to the folder and either double-click on the item/email or select the items/email and click “Preview” from the right side of the tool.
- To migrate or copy a mailbox/folder from the source, choose the mailbox/folder and right-click on it and select “Copy Folder.”
Note: If you want to copy only some specific emails, then go to that specific folder, select the items that you want to copy, and select “Copy Message” from the right-click menu.
- In the destination, right-click on the location where you want to save the copied folder and select “Paste Mailbox” or “Paste Folder.”
Note: The “Paste Mailbox” option is available only when you right-click on the root node.
- Now, provide the filtering options including the Date Range. Select the checkbox “Create Hierarchy” to retain the hierarchy of the mailbox. Click “OK” to complete the process.
- On exporting the mailbox, a notification window will appear. You can view all the details of the migration here. Click “Cancel” to exit the window.
The EDB mailbox/folder has been successfully exported to your Office 365 account. You can check these messages/items by opening your Office 365 mailbox in Outlook.
Special Feature: Drag and Drop
The “Drag and Drop” option of the tool allows to select emails/items from any folder and copy them into the destination folder. To drag and drop items from an EDB file, follow these steps:
- In the source EDB file, go to the folder from which you want to copy items. Select the required items.
- Now, drag the selected items and drop them to the destination folder. You can see the migrating process on a window like this:
- Now, you will get a notification on the window “Items exported from right pane.” Click “Cancel” to complete the process.
Thus, you can easily drag and drop your emails/items from EDB file to Office 365 mailbox folders.