MS Outlook is widely recognized as one of the most popular email clients worldwide. This platform stores mailbox data in two distinct formats: OST (Offline Storage Table) and PST (Personal Storage Table). Handling OST files can be a challenging task for those without experience and knowledge of the platform. The need for OST files often arises when the Exchange Server becomes inaccessible due to various reasons. Fortunately, there are several solutions available to assist during challenging Exchange Server scenarios, enabling the conversion of OST files into usable and compatible PST files.
Let’s know the basic reasons behind Microsoft OST conversion.
Reasons for Converting OST file to PST
At times, there are compelling reasons to import or convert email messages from an OST file. Let's explore the top 5 reasons that drive users to convert OST to PST files:
Unexpected Crash in Exchange Server
Maintenance or Inaccessibility of Exchange Server
Data Migration for one Exchange to another
Switching from one organization to another
Data Recovery after accidental deletion.
Manual Methods to Convert Microsoft OST:
MS Outlook comes equipped with built-in features that can be explored as an initial option for converting all your mailbox data to a PST file.
Method 1: Use Archive Feature for OST Conversion
Step 1: Start MS Outlook on your personal computer. Open OST file that you want to convert to PST file.
Step 2: Click File > Info > Cleanup Tools.
Step 3: Click Archive from the list.
Step 4: Choose Archive this folder for all subfolders (checked by default), the select folder that you desire to move, select date range.
From the same window, click Browse and select a PST saving location and click OK.
You will get a new PST file as a result that contains complete mailbox folders archived from OST file -
Method 2: Use Import and Export-Mailbox Data to a New PST File
Step 1: Open Microsoft Outlook on your PC.
Step 2: Click on File > Import and Export option.
Step 3: Now, choose Export to a file option and click on Next button.
Step 4: Choose Outlook Data File (PST) and click the Next button.
Step 5: Choose the mailbox folder from which data must be exported. You can check mark on the ‘Include sub-folders’ option to include them.
Step 6: Browse and select a destination folder, this is where you wish to save the new PST file.
Step 7: Lastly, click the Finish button.
Automated Method to Convert Microsoft OST Files:
Step 1: Download and Install the free version for understanding the overall features of the software. Launch Kernel for OST to PST Converter and click Browse button.
Step 2: Select the desired single or multiple OST files that are to be converted to PST format.
Step 3: Now, analyze the complete OST file content before saving it to PST from the full preview presented in front of you.
Step 4: Select the PST file format from the list of options offered to you.
Step 5: Select the desired filter options if you are aiming to convert selective data from the OST file to a PST file.
Step 6: You can manage large size PST files using Split option and prefix information.
Step 7: Now, specify the destination as per your choice to save the PST file locally on your system.
Step 8: Finally, the PST file is successfully saved.
With the assistance of OST conversion software, converting Microsoft OST files to other formats can be achieved seamlessly, with no data loss or risk of crashes. This software also enables the recovery of corrupt, damaged, or inaccessible OST files. If you desire access to advanced features, you have the option to purchase a licensed version of the software.