Why and How Google Workspace Backup?

Megha Sharma | Published On - 08 Feb 2021 |

Read time 7 min

Google Workspace is the new name to G Suite (rebranded in October 2020), a collection of multiple Google applications like Google Drive, Gmail, Google Contacts, Google Calendar, Google Chat, and Google Sheets, Google Slides, etc. The rebranding is done accommodating the features for Work from Home that was necessary in 2020. It got more advanced collaboration features, some modifications in pricing and user limitations, and the addition of object-oriented features, thus providing a more unified office experience to users by revolutionizing G Suite. The new G Suite (Google Workspace) is introduced to meet the current demand for remote working. It is now better equipped for teamwork and communication with its advanced Office applications and Video Conferencing/Chat services.

The Google Workspace service is available free for a trial period of 14 days, after which users can purchase the desired subscription.

How is it Different from G Suite?

To know the new feature additions and modifications in the Google Workspace compared to the earlier G Suite, check this comparison table.

Google Workspace Vs. G Suite

Comparison Factor

Google Workspace

G Suite

Available Storage
  • 30GB/User for Business Starter Subscription
  • 2TB/User for Business Standard Subscription
  • 5TB/User for Business Plus Subscription
  • Unlimited for Enterprise Subscription
  • 30GB/User for G Suite Basic Subscription
  • Unlimited for G Suite Business Subscription
Allowed Users 300 for Business Starter, Business Standard, and Business Plus Subscriptions; Unlimited for Enterprise Subscription Unlimited for all subscriptions
Pricing (May change in future)
  • Business Starter – $6 per month per user
  • Business Standard – $12 per month per user
  • Business Plus – $18 per month per user
  • Enterprise – Need to contact Google
  • G Suite Basic – $6 per month per user
  • G Suite Business – $12 per month per user
  • G Suite Enterprise – Need to contact Google
Additional Features Business Standard:

  • Meeting Recording

Business Plus:

  • Meeting Recording
  • Attendance Tracking
  • Enhanced Security

Enterprise:

  • Meeting Recording
  • Attendance Tracking
  • Enhanced Security
  • Noise Cancellation
G Suite Business:

  • App IDE
  • Smart Search
  • Enhanced Security

G Suite Enterprise:

  • App IDE
  • Smart Search
  • Enhanced Security
  • Management Console

 
Despite the above differences, the main services in Google Workspace are similar to those in G Suite. Though the user number and the storage are cut down in the new Google Workspace, it has brought a cool remote work environment and a perfect online collaboration platform for users. It integrates Google Vault service in the Business Plus subscription and Cloud Search service in both Business Standard and Business Plus subscriptions. It facilitates recording meetings and storing to drive in Business Standard and Business Plus subscriptions.

Is your Google Workspace Data Vulnerable?

Is there a need to backup Google Workspace data? It solely depends on the online and manual threats, which include accidental data deletion, misconfiguration of account, and outage of Google systems. Though Google integrates quick replacement services for hardware and network issues, it still needs backup due to the vulnerability of cloud data and manual errors, which include accidental or intentional data deletion. And even the synchronization of Google Workspace applications does not help as data deleted online is deleted from the local system. So, these are the reasons why you need G Suite backup.

The Need for a Third-party Backup Solution

As suggested by Google and top IT analysts, SaaS applications do require a backup, and it is dangerous not to have one as it may place the critical data at risk. Also, the default time to restore the permanently deleted data is very short, which necessitates a third-party backup solution. Also, Google Vault cannot be used to restore data through administrators can access/download user-deleted data protected by Vault retention rules for the licensed user accounts.

So, all these Native solutions (Google Workspace retention policies and Google Vault service) are tough and complex to perform. Considering all the above factors, many organizations do take the help of a third-party solution for the backup of Google Workspace data.

The Best Google Workspace Backup Tool

You need not search for a perfect Google Workspace backup tool as we have already searched it for you. For the most convenient and secure backup of the entire Google Workspace data, you can bank on the Kernel G Suite Backup tool. It backs up mailboxes, appointments, and Google Hangouts/Chats to local systems efficiently. This backup tool supports multiple mailbox backup with a CSV file or a Super Admin Account and filters data before backup.
Let us understand its working.

  1. Go to the official website of the tool to download and install it on your system.
  2. Download Software

  3. Launch the Kernel G Suite Backup tool on your system. To add your Google Workspace account, click “Add” as displayed.
    G Suite Backup tool
  4. Google Workspace account holders must have service account and P12 path details to provide on this page. The complete details to create a service account and generate the P12 file is described on the right panel of the same page.

    Enter the login details – login email ID, service account ID, and P12 file path, select single/multiple mailboxes, and click the “Add” option. Here, we have selected a Single mailbox for backup.

  5. select single/multiple mailboxes

  6. The account is successfully added. Click “Set Filter and Migrate.”
    Set Filter and Migrate
  7. The Filter Selection page will get open. Select the mailbox folders, add Date Filter (if needed), choose desired category to backup from Emails, Google Drive Files, Calendars/Appointments, and Contacts. Select the checkboxes to save data into the original hierarchy and skip already moved items (optional). Click “I am OK, Start Migration.”

    Click I am OK, Start Migration

  8. Choose the file format to backup the selected Google Workspace content and click “OK.”
    Choose the file format for backup
  9. Provide the destination folder location to save the backup file of Google Workspace data and click “OK.”
    Provide the destination folder
  10. The backup will show in progress, and on completion, view the confirmation message. Click “OK.”
    Working progress
  11. To save the backup report to the CSV file format, click “Save report to CSV” or click on “Migration Log” to view the summary. Finally, click “OK” to exit the application.
    Save report to CSV

The above steps are sufficient to prove that the Kernel G Suite backup solution is the easiest way to backup selective Google Workspace content without any loopholes. So, if you are willing to purchase this tool, you can visit the software buy page and make the deal.
Secure your Google Workspace!

Conclusion

The blog was meant to highlight the significance of Google Workspace and its vulnerability. The need for data backup by a third-party solution is discussed with valid points; a smart Google Workspace backup solution is explained with its working process for users’ help.

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