Emails, contacts, calendars, events, alarms, project schedules created with Microsoft Outlook email client are stored on user’s computer in the form of PST files. The PST files created in Microsoft Outlook versions earlier than Outlook 2003 and 2007 have 2GB size limitation, which means the PST file in which emails are stored cannot exceed 2GB. And if the file size exceeds 2GB, users face situations of freeze mailbox, inaccessible emails with loss of emails and data.
Losing all of your important emails, notes, contacts, to do list, etc. can be a big loss for you. In case, you fall in such a harassing situation what will you do to get your data back. Do not worry about that because here is the solution to come out from that strenuous situation.
Now days recovering data from PST file when it reaches 2GB size limitation is not a big concern. With following solutions you can easily get your emails back in short duration:
Compacting PST File: When Outlook is not able to open the mailbox then you should first try to compact the PST file. During the process of compressing the PST file, Outlook eliminates the deleted items space. Following steps will help you to compress PST file in Outlook 2003 and earlier versions:
- Start Microsoft Outlook
- Select E-mail Accounts in the Tools menu.
- Click View or change existing e-mail account and then click Next
- Click Microsoft Exchange Server and then click Change
- Click More Settings
- Select Advanced tab and then click Offline Folder File Settings
- Click Compact Now. The process to compact the PST file starts
- After the process is finished, click OK
- Again click OK and then click Next
- Click Finish to complete the process
- Restart MS Outlook.
When you restart Outlook, you will be able to view your emails. However, if you still face the same issue then try the next solution.
Deleting Emails from PST File: You can reduce the PST file size by deleting some of the existing emails from it. To delete emails from PST file, execute the following steps:
- Start Microsoft Outlook
- Select Work Offline from File menu
- Now, select emails in Inbox folder that you want to delete and press the DELETE key
- After deleting all selected email, also delete them from Deleted Items folder
- Restart Outlook
After restarting Outlook when you click on Send/Receive, you will be able to access your emails. But, if Outlook is having problem in accessing emails then it means the PST file has been damaged due to oversize. Now, the only solution for you is to repair corrupt 2GB .PST file.
Repairing PST File: You can repair PST file damaged due to 2GB size limit through a third-party PST repair and outlook repair software.
Kernel for Outlook PST Repair, to repair PST files and perform successful outlook repair is efficient, reliable, and cost-effective software designed to repair damaged PST file. After repairing the PST file, you can save the recovered emails, contacts, etc. at a user defined location from where you can access them in your Outlook account. Kernel for Outlook PST Repair tool supports Outlook 97, Outlook 2000, Outlook 2002, Outlook 2003 and Outlook 2007.