Everyone is concerned about the security and privacy when it comes to dealing with sensitive documents. There are many ways to protect or limit the access of the documents on your computer system. One of them is the protecting the documents with the password. Using the passwords, you can prevent other people from opening or modifying your MS word documents, presentations, databases, spreadsheets etc.
If you need to protect your MS Office 2007 documents, it is very simple and easy. By performing the simple steps, you can easily protect your confidential data stored in the MS Office 2007 suite that includes Word, Excel and PowerPoint applications.
Simple steps for MS Word, MS Excel and MS PowerPoint documents:
1. Click the Microsoft Office button and then click Save As
2. Click Tools, and then click General Options.
General Options window provides two boxes: Password to Open and Password to Modify.
Password to Open: Typing the password in this box means you want reviewers to enter a password before they can view the document. Password to Open feature uses advance encryption, thereby providing the enhanced security to your document.
Password to Modify: Typing the password in this box means you want reviewers to enter a password before they can save changes to the document. Password to Modify feature does not use any use encryption techniques and hence less secure than Password to Open feature.
3. Type the password in both the boxes or in any one of them as per your need and click OK
4. Type the name of the document and click then Save
In this way, you can protect your documents by assigning the password. Make sure that if you are providing the password in the both the fields (Password to Open and Password to Modify), they needs to be different.