“In this part, we’ll discuss different methods to backup Office 365 mailboxes. There are both manual and automated ways to perform this, and we’ll take you through the steps of both the methods.”
1- Office 365 Mailbox Backup Plan Part-1
2- Office 365 Mailbox Backup Plan Part-2
So, you’ve learned a lot about Office 365. Now, let’s talk about how to backup Office 365 manually. There are some simple methods that can be used to backup Office 365 mailboxes:
By enabling the Cached Exchange Mode in Outlook, users can backup Office 365 mailbox data in an OST file. Follow the below steps to know more about it:
With Cached Exchange mode, Outlook creates an offline Outlook data file (OST) on the local system to facilitate offline working in Outlook. When Office 365 is down, you can use the data in this OST file.
If you want to create a backup in PST format, you can use the Import/Export option of Outlook. For this, you need to have Office 365 account configured in Outlook. Follow the below steps to know more:
Note: You can also set a password to this PST file to protect it from unauthorized accesses.
You can learn more about backing up email, contacts, and calendar to a PST file on Microsoft official site.
Unlike OST files, PST files are portable and serve as a real backup for Office data. These PST files can be imported back to Office 365 when there is a requirement.
As you know, manual methods to backup Office 365 mailboxes are complicated and don’t guarantee a hundred percent backup of data. So, third-party solutions are recommended to backup Office 365 mailboxes. And when choosing a third-party software, Kernel Office 365 Backup & Restore always stands out from the crowd. It has some great features, such as:
When backing-up Office 365 data, there are certain things that a user should keep in mind.
If we see from the technical point of view, Office 365 backup can be done in two ways using this tool:
For a better understanding, let’s have a quick look at the working process of this software.
Note: If you want to back up multiple mailboxes, then you need an Office 365 account with administrative privileges.
This way, you can easily backup Office 365 mailboxes to any desired location on your system. And this is the easiest way to backup Office 365 mailboxes.
Over the past few years, there is a significant increase in the number of businesses that moved from on-premises Exchange environments to Office 365. However, Office 365 is vulnerable to data loss issues. So, creating regular backups for your mailboxes is necessary. In this article, we have covered every aspect of Office 365 backup, i.e., everything from manual backup methods to professional Office 365 backup tools.