There is no doubt that most organizations have started using Office 365 because it provides a dynamic and collaborative workplace ensuring security and compliance. But, an organization should never rely on Office 365 native security features entirely as data can be lost in different ways. So, a regular backup of your data is necessary.
1- Office 365 Mailbox Backup Plan Part-1
2- Office 365 Mailbox Backup Plan Part-2
Many organizations often think that data created and stored on cloud platforms like Office 365 doesn’t need to be backed up, but this isn’t true. Several reasons make Office 365 backup vital:
In this article, we’ll talk about different aspects of Office 365 backup, such as risks associated with Office 365, the methods to backup Office 365, the requirements of Office 365 backup, retention policies of Microsoft, etc.
Migrating to a cloud platform like Office 365 is a wise decision, but it is not that easy. There are several risks involved, such as:
It is one of the major concerns for Office 365 users as Microsoft’s backup policies doesn’t guarantee a complete restore of lost data. Even if the data is retrievable, the process will be complicated and time-consuming.
With on-premises Exchange, users have the choice to provide multi-layered security to their email data. But, with Office 365, users get only a single-layered approach to filter malicious emails and files.
Exchange Online can deal with a number of security risks, such as spam or malware. But, when it comes to protect your data against highly-targeted phishing and whaling attacks, or malicious links, Exchange Online doesn’t offer sufficient protection.
If you’re planning to back up your Office 365, then there are some policies that Microsoft follows for Office 365 backup.
This policy defines that the deleted items can be saved only for 30 days. However, this policy can be changed according to the user needs. The administrator can change these settings by modifying the default MRM policy.
Only Office 365 global administrators, who have eDiscovery permissions have the rights to retrieve permanently deleted items from the user’s mailboxes. It will take around 20-30 minutes to recover items from Exchange Online mailbox.
According to Microsoft’s retention policy for recoverable items, the user can search deleted items in MS Outlook for 14 days by default. You can save emails for an unlimited period if the administrator has enabled the Litigation Hold.
Many organizations often ignore the simple concepts which are necessary to know, such as:
You have seen different aspects of Office 365 backup, such as its implementation, risk involved in Office 365 migration, retention policies of Microsoft regarding backup, etc. Now, let’s take it further and switch to Part-2 to learn about how to backup Office 365 mailboxes.