Office 365 Uage Adoption – How to Do?

Sahil Verma
Sahil Verma | Published On - 26 Aug 2022 |

Read time: 5 minutes

There is a lot of buzz around Office 365. But how do you implement usage adoption among your employees?

Well, it starts with understanding what drives user behavior. And luckily, there is a wealth of data out there to help your strategy.

For example, one study found that people are more likely to use a product if they feel like they are good at it. So, make sure to highlight the many features and benefits of Office 365 in an easily digestible way. But getting your team to start using it can be a challenge. Now, where do you start? How do you get employees on board?

The more users who adopt the platform, the more is the potential to reap its benefits. In this blog, we will share some tips for driving Office 365 usage adoption in your organization. Keep reading for more information!

Driving the Usage of Office 365: Easy Tips

Office 365 is a cloud-based productivity suite that offers businesses a variety of tools to help them work more efficiently. The advantage of Office 365 is that it can be accessed from anywhere, on any device. However, for businesses to get the most out of Office 365, it is important to ensure that employees are using the tools and features that are available to them. Here are the valuable tips to get started.

  1. Creating a Company-wide Usage Policy
    One of the best ways to encourage employees to use Office 365 is to create a company-wide usage policy. This policy should outline how employees are expected to use Office 365 and how non-compliance will be managed. By having a usage policy in place, employees will be more likely to take advantage of the tools and features that are available to them. You can also try to implement the backup and recovery policies of Office 365.
  2. Provide Training and Support
    It is also possible to help employees use Office 365 by providing training and support on using the various tools and features. Doing this will ensure that employees are familiar with the suite and can make the most out of it. You can provide training yourself or hire a third party to do it for you. In turn, this will help the company to increase business efficiency with Office 365.
  3. Use Data from Office 365 Usage Reports to Identify Loopholes
    Office 365 comes with a variety of usage reports that can be used to identify areas where employees are not using the full potential of the suite. By looking at these reports, you will be able to see which features are being underutilized and take steps to encourage employees to use them more.
  4. Communicate Regularly with Employees
    It is important to communicate regularly with employees about the benefits of using Office 365. Keeping employees updated on all the latest features will help them work more efficiently. You can communicate via email, newsletters, or even in-person meetings.
  5. Encourage Microsoft 365 Business Adoption
    To encourage the adoption of Microsoft 365 Business, start by emailing all employees outlining the benefits of using Office 365 and how it can help them work more efficiently. In this email, also include a link to a page where employees can learn more about the productivity suite.
  6. Offer Microsoft 365 Self-Service Resources
    To encourage employees to use Office 365, provide self-service resources that they can use to learn about the productivity suite and how to use it. These resources could include things like tutorials, webinars, and online courses. Providing these resources will make it easier for employees to get started with Office 365 and take advantage of all its features. With these self-resources, you can help your employees get valuable insights into why they need Office 365 backup, how to secure Office 365 mailboxes, and more.
  7. Make Office 365 Part of your Company Culture
    Make Office 365 part of the culture of your company to motivate employees to use it. This means promoting the productivity suite at company events, encouraging employees to use it for work tasks, and even offering frequent incentives for those who use it. By making Office 365 part of your company culture, more employees will use and benefit from it.
  8. Encourage Employees to Give Feedback
    Finally, an effective way to motivate workers to use Office 365 is to solicit their feedback on the productivity suite. You can send out surveys, hold focus groups, or even set up a dedicated Office 365 feedback email address. By gathering feedback from employees, you will be able to identify areas where the productivity suite can be improved and make it more appealing to employees.
    By following these tips, you will be able to drive the usage of Office 365 and get the most out of the productivity suite.

Maximizing the Potential of Office 365 Suite

Organizations with Office 365 recognize the benefits of the cloud-based productivity suite, including lower upfront costs, pay-as-you-go pricing, automatic updates, and enhanced security. So, it becomes essential for organizations to implement Office 365 backup to drive Office 365 usage adoption.

This will ensure that users’ data is protected in the event of an outage or accidental deletion. Additionally, Office 365 backup can provide peace of mind to users who may be concerned about losing access to their data. By using a reliable backup solution like Kernel Office 365 Backup, organizations can realize the full benefits of the cloud-based productivity suite.

But what does such a solid backup solution offer exclusively?
This utility offers a wide range of features that makes it a perfect backup solution for Office 365. Some of the key features are:

  • Allows users to select specific data items for backup.
  • Offers granular as well as a full backup option for better flexibility.
  • Allows users to restore data to any desired location.
  • Easy to use interface.
  • Provides an option to filter emails by date range, size, sender, etc.
  • Compatible with all plans of MS Office 365.
  • A free trial version is also available.

The Bottomline

As we have seen, there are many ways to drive Office 365 usage adoption. While the methods vary, the goal is always the same: get your users on board with Office 365 and use its features. Thus, Office 365 usage adoption becomes the key to the success of your organization. By understanding your user base and tailoring your approach accordingly, you can increase your chances of success. We also have a backup tool that can help you quickly and easily back up all your data in Office 365. Have you tried any of these methods to increase Office 365 usage adoption? What has been your experience? Let us know in the comments below.