How to Migrate G Suite to Office 365 Shared Mailbox

Megha Sharma
Megha Sharma | Updated On - 13 Jul 2021 |

Read time 7 min

The topic of discussion is a specific migration – from G Suite to Office 365 shared mailboxes. It is explained with the professional Kernel G Suite to Office 365 tool. A brief introduction of G Suite and Office 365 shared mailboxes is also provided, along with the reasons for the migration.

G Suite, now known as the Google Workspace, is a collection of multiple applications, including Gmail, Google Drive, etc. It is growing as a popular email management solution for business organizations. Office 365 is another cloud platform known for its advanced security features and collaborative applications. By providing user mailboxes, public folders, shared mailboxes, archived mailboxes, and groups, it allows internal and external users to communicate and collaborate. Office 365 shared mailbox allows its users to send as and send on behalf of the mailbox. It preserves the sent emails within it as a historical record for references in the future.

With better plans and facilities like shared mailboxes in Office 365, many G Suite users are discussing which one is better – G Suite or Office 365 and most are planning to migrate to the Office 365 cloud platform.

 G Suite to Office 365 shared mailboxes infographic

Migration from G Suite to Office 365 Shared Mailboxes – Why?

Let us go through some reasons for G Suite users moving the Gmail mailboxes to Office 365 shared mailboxes.

  • Due to business acquisitions, company mergers or demergers
  • Permanent Switch to Office 365 cloud platform
  • Better features, collaboration facilities, and security options
  • Wide range of plans or subscriptions
  • Need to deploy crucial data to a project team in Office 365

Complications With Manual Way to Migrate G Suite to Office 365

Although there are manual methods to migrate G Suite to Office 365, none of them is Office 365 shared mailbox specific. Whether using Migration Wiz tool for migration or IMAP migration setup in Office 365 admin center, manual solutions have the following challenges.

  • Restrictions on mailboxes and files
  • Require technical expertise to perform accurate migration
  • Very lengthy and time-consuming processes
  • Chances of failure while creating migration endpoints
  • Human errors can cause complete migration failure
  • Data loss or corruption chances throughout the migration process

One cannot neglect these challenges at all. So, to save time and money, G Suite users are recommended to choose the professional way to migrate their G Suite mailboxes to Office 365 shared mailboxes, as explained in the next section.

G Suite to Office 365 Shared Mailbox Migration

We are going to discuss the working process of the professional Kernel G Suite to Office 365 tool for migrating G Suite mailboxes to Office 365 shared mailboxes directly. First, install the tool on your Windows system by either downloading the free version or purchasing the full version of the tool. Now, follow the steps in sequence to perform the intended migration.

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  1. Launch the Kernel G Suite to Office 365 tool on your system.
  2. Move to the Add Source section and click the Add option under it.
    Add source section
  3. On the G Suite login page, provide the account login email ID, Service Account ID, P12 File Path (users can get complete information to create a service account ID and generate the P12 file path on the same page). Choose the second option and to list all mailboxes in the account, select the Get User Mailbox(es) option as displayed

    Provide G Suite login details

  4. All the mailboxes within the G Suite account will get listed. Choose desired G Suite mailboxes by selecting the checkboxes against them. Then, click the Add option to add these mailboxes as the source.
    add these mailboxes as the source
  5. Now, you can see that the source mailboxes are added. Click the Add option under the Add Destination section.
    Add Destination section
  6. On the Office 365 login page, provide Mailbox Login ID, Password details, select the checkbox to assign the impersonation rights if you want; then select the second option, and click on the Get User Mailbox(es) to list all the user mailboxes, including the shared ones.
    Provide Office 365 login details
  7. All the mailboxes within the Office 365 account will get listed. Choose the desired shared mailboxes and click Add.
    Choose the desired shared mailboxes
  8. On the next page, map the source mailboxes with chosen destination mailboxes as displayed, and then click the Set Filter and Migrate option.
    map the source mailboxes with chosen destination mailboxes
  9. On the next page, check the mapping and click Migrate to continue.
    Click Migrate
  10. On the Filter Selection page, choose desired folders from added source mailboxes, add filters. Chose other options available if they are helpful. Then click the I am OK, Start Migration option.
    Click I am OK, Start Migration
  11. The migration process will start and complete soon. Click OK.
    The migration process will start
  12. Click on the Save report to CSV link to save the migration report in the CSV file format.
    Save report to CSV

The migration process explained above is simple and delivers the results in no time. Get a trial of the tool before the purchase to explore all the features and functions of the G Suite to Office 365 Cloud migration tool. There are no data volume restrictions or risks at any point of the migration. Moreover, the direct migration to Office 365 public folders, archive mailboxes, groups, shared mailboxes can be performed using this advanced migration tool.

Final Words

For specific Office 365 migrations tasks like the direct migration from G Suite to Office 365 shared mailboxes, there is a scarcity of manual solutions. Even for simple mailbox migrations, manual methods are difficult to execute. In such cases, trying a professional tool would be the best decision as it will save a lot of time and effort.

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