How to Migrate G Suite to Office 365 Groups

Aftab Alam
Aftab Alam | Updated On - 21 May 2021 |

Read time 7 min

Microsoft 365 Groups facilitate efficient collaboration between the members of an organization. Administrator can create a group and add various members to it. The membership gives access to multiple resources that are available for shared use. It is basically a membership service that includes the following applications-

  • Calendar
  • Outlook Inbox
  • SharePoint document library
  • OneNote notebook
  • Power BI
  • Planner
  • Yammer
  • Teams
  • Stream
  • Roadmap

Groups remove the requirement for manual permission assignment to each user as a member can easily access all the resources mentioned above from the Group. As soon as the members are added to the Group, they receive the permissions automatically. Each user gets a definite role to manage Group more effectively.

  • Owners – The owners have complete authority over the Groups, and they can add or remove members, update group settings, rename the Group and its description. The owners also have the unique permissions to perform more minute jobs like removing conversations and changing the specific settings.
  • Members – The members get permission to access the resources present in Group. Although they cannot change the settings, they can invite other guests.
  • Guests – Guests are the invitees from outside of the organization.

Due to the benefits and flexibility of Microsoft 365 applications and its convenient features like Microsoft 365 Groups, many people like to migrate their professional data to it. It is one of the common reasons to move from G Suite to Office 365. If you are using Google Workspace and want to move directly to Office 365 Groups, you can use Kernel G Suite to Office 365 Migration tool. It has a special option to migrate content to Office 365 Groups.

  1. Download Kernel G Suite to Office 365 Migration tool.
  2. Download Software

  3. After installing the software, you can start it from the Applications menu. On the home screen, you need to click the Add button in the Add Source section.
    Click on add button in Add Source

  4. Input G Suite account’ Login ID, Service account ID, and its respective P 12 File Path. Then choose the second option to select multiple accounts. Then click Get User Mailbox(es) button to retrieve G Suite accounts.
    Input G Suite account details
  5. Use the checkbox to select G Suite mailboxes. Click the Add button.
    select G Suite mailboxes.
  6. After selecting the G Suite account in the source, you need to click Add in Add Destination section.
    Clcik on add in Add Destination section
  7. Apply the same method to input Exchange Server name/IP address, Mailbox Login ID, and Password. Choose the second option to select multiple accounts. Then click the Get User Mailbox(es) button.
    Get User Mailbox(es)
  8. Check/uncheck the accounts and then click the Add button.
    Clcik on add button
  9. Map the source and destination accounts properly.
    Map the source and destination accounts
  10. After mapping the accounts, click the Set Filter and Migrate option.
    Set Filter and Migrate
  11. The Migration Type Selection is an important page where you need to choose whether you want to migrate between Primary Mailbox, Archive Mailbox, or Public Folder. Then click Migrate.
    Click on migrate
  12. The filter page has the special option to migrate the data into Office 365 Groups directly. You should check this option and apply the required filters. Then click I am OK, Start Migration.
    I am OK, Start Migration
  13. When you choose the Office 365 Group as a direct destination, the next window asks you to check an option that will migrate all folders of the source mailbox to the mapped Office 365 Group. Click OK after checking the option.
    choose the Office 365 Group as a direct destination
  14. The tool will migrate the G Suite data to Office 365 Group directly. After successful migration, a message appears related to its finalization. Click OK.
    successful migration

After the migration, you can see the data in Office 365 Groups.

Q. What are the limitations that a user should know before going through the migration?
A. You should know the limitations of Microsoft Groups before migrating to data in it. Although the upper limit is quite high, you should know about them.

Maximum Value
Owners for a single Group 1001
Maximum Groups a user can create 250
Maximum groups an administrator can create The administrator gets the upper tenant limit to 500 K
Maximum number of members in Group Although there can be more than 1000 members in the Group, only the first thousand can access the message conversations.

The remaining users will get some delays in accessing the calendar and conversations.

Maximum number of groups a user can join 7000
File Storage 1 Terabyte, and the user can purchase more space with some extra payment.
Group Mailbox Size 50 GB

Q. Which Microsoft 365 plan should I purchase to create Groups?
A. You should purchase such a subscription plan that has Exchange Online and SharePoint Online in it.

Q. How can I create Groups in Microsoft 365?
A. 1- First, go to the Exchange admin center. Then expand Groups. Click Groups.
2- Select Add Group and provide the necessary details. Select Create Group.

Conclusion

Microsoft 365 Groups are quite helpful for any business that want to share multiple resources among their employees. The upper limit for sharing is also higher; so, you can add hundreds of members and share resources with them.

Kernel G Suite to Office 365 software will help you move your G Suite data to Microsoft Group directly. The software has the special option to choose the only Group as the destination. It supports all G Suite and Office 365 plans too. You can consider this migration as an upgrade rather than Google Workspace Backup job.

Download Software