Migrate Data from File Server to OneDrive for Business

Megha Sharma
Megha Sharma linkedin | Updated On - May 01, 2023 |

Read time 7 minutes

These days, organizations prefer to store and share their corporate work documents in SharePoint 2013 personal library, also known OneDrive for Business. After migrating these documents to OneDrive for Business, users can access the documents from anywhere outside the network.

Due to the increasing reputation and influence of OneDrive for Business, people are becoming more inclined to migrate data from conventional file servers to the newly advanced OneDrive. But it’s not easy to migrate from file server to OneDrive, and any lost data can make your migration task a nightmare. However, a bit of planning can negotiate these problems without any drama. Some of the common issues that occur while performing file server to OneDrive migration are as follows:

  • Problems in migrating File Server structure
  • OneDrive for Business has limitations in file paths, number of files, and file names
  • The structure of the File Server and the usernames in Office 365 are not in agreement with each other

A third-party tool like Kernel Migrator for SharePoint possesses the ability to make this migration task a simple and rewarding experience. With this tool, it takes just a few clicks to migrate from File Server to OneDrive as the tool provides a clear path through any hurdles that you encounter in migration.

Step to Migrate File Server to OneDrive for Business

Step 1: Add OneDrive for Business in Destination Pane
  1. In the “File” menu, add a new site item, and then in the Add New Destination, click on “Add OneDrive.”
  2. After opening Add OneDrive for Business, the following wizard will occur.
    Add New Destination

Enter the desired details:

Project Name: Enter the name of the project.
Site Address: Provide the URL of the OneDrive Site.
User Name: Enter the username with administrative rights over the provided site.
Password: Enter the password.
Target Type: Target type drop-down contains two options, i.e., Admin Tenant Account and Personal User Account.

  • Admin Tenant Account: This is an administrator account; it will count all users on which this account had privileges
  • Personal User Account: This will add the personal account of a user
Step 2: Add File System in Source Pane
  1. Add File System in the “File” menu and then click on “File System” in the Add New Source.
  2. Add New File System will display the following wizard.
    New File System will display
  3. Enter the desired details:
    Computer Name: Enter the computer name or IP Address.
    Drive: Select a drive that needs to be connected as a File System for the software

  4. After filling the details, click on validate connection. This will validate the connection.
  5. After a successful connection, the software may ask for login credentials.

In case of wrong parameters, “Add File System” wizard will terminate with an error.

Step 3: File System to OneDrive for Business Migration

  1. In the “File System,” select “File System to OneDrive Migration.” It will display the following wizard:
    File System to OneDrive Migration
  2. The “ADD” tab will show the following options:
  3. Add Files: This will add files from the local computer.
    Add Folders: This will add a folder from the local file system.
    Add Remote Files: This will add the files from the remote system.
    Add Remote Folder: This will add the folders from the remote file system.

  4. Add the required files/folders from the local or remote file system.
    Add the required files/folders
  5. After selecting the files, all buttons will be activated.
    Remove: It will remove the selected files/folders from the migration list.
    Remove All: It will remove all files and folders from the migration list.
    Groups/Users Permissions: This button will show the permissions of groups and users on any selected item.

  6. The next step is to select the destination and the type of migration.
    select the destination
  7. In bulk migration, Under the Project Name, select a project that contains an Admin Tenant Account.

  8. The next step is to select the user accounts where an item will be get migrated.
    select the user accounts
  9. You can also select similar user accounts for all items or different accounts for different items.

  10. Here is a snapshot of account list options for items.
    select similar user accounts for all items
  11. By clicking next, a wizard will open, displaying the options for the file server to OneDrive migration. Here, you can also add a filter to your migration process.
    add a filter
  12. The next step will provide you with an option to migrate the permissions. You can also enable the Remap Users options to map the users.
  13. To add a new mapping, click on the Add New Mapping button, then enter the Source User Name and Destination User Name.enter the Source User Name and Destination User Name
  14. After clicking next, if you’re migrating the files/folders from the Remote File System, you must specify the login credentials of the authorized user.
    login credentials
  15. In the next step, you can immediately execute the File Server to OneDrive for Business migration or schedule it later.
    Execute the File Server to OneDrive migration immediately or schedule it
  16. Here is the Summary of the migration job.

    Summary of the migration job

    Migration done successfully!

    Migration done successfully

With SharePoint Migration, only a few simple steps are required for successful File Server to OneDrive migration. Native methods are also available, but those methods are unreliable and require a lot of technical and coding knowledge to carry out successful migration. That is why it is an essential tool to help in such migration conditions. It’s reliable, effective, fast, and cost-effective, and ensures migration without migraines.

Kernel Migrator for SharePoint