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Today, Microsoft Outlook serves as the central hub for many professionals’ work processes. This powerful email client stores a wide range of essential data, including emails, contacts, appointments, tasks, notes, and journals. This data is stored in two primary locations: either within a personal storage table (.pst) file on your local hard disk or within a mailbox located on a server, particularly when using Outlook with Microsoft Exchange Server.
For users, it’s crucial to maintain periodic backups of their PST data. These backups serve as safeguards against potential issues such as PST file corruption or the need to migrate to a different Outlook version. In various scenarios, a PST backup file becomes invaluable, including:
With a PST data backup, users can seamlessly transfer their entire or selected PST data to another Outlook version, such as Outlook 2016. This migration process typically occurs in two stages, which must be executed sequentially. To initiate the import of a PST file, it’s essential to have a backup of the .pst file from your previous Outlook version. This can include both older and currently backed-up .pst files. You have the flexibility to either export the entire PST dataset or selectively export specific folders into a new .pst file.
Look at the process below to migrate Outlook 2010 PST data to Outlook 2016.
To export mailbox data to an Outlook .pst file, follow the steps given below:
Here, only Inbox folder is selected to export to a .pst file or to have a backup of inbox items.
One more option is available to apply Filter to select particular items from the folder. With advanced filters, you can select important emails from your folder based on certain criteria, conditions, and values.
Now, that the PST file of the Microsoft Outlook 2010 account is backed up, transport this file to the system with the Microsoft Outlook 2016 application installed using external devices like USB, pen drive, etc.
Import Outlook 2010 .pst file into Outlook 2016 using the given steps:
By following the two-stage manual process outlined above to import Outlook 2010 PST data into Outlook 2016, users can successfully migrate their emails, complete with attachments, contacts, calendars, and tasks. Importantly, this migration doesn’t result in any data deletion from the source Outlook, ensuring a seamless transition.”
On the other hand, Outlook does not import/export message rules, folder properties ( views, permissions, and AutoArchive settings), and blocked senders lists.
While the Export/Import wizard in MS Outlook can assist with PST data migration, it has limitations that can impact its overall effectiveness. These drawbacks include time-consuming processes and limited options for exporting single PST folders. Additionally, errors during the procedure can potentially result in file corruption. Although manual and free methods may appear tempting, it’s essential to recognize that a minor mistake could pose a significant risk to your data integrity.
Kernel for Outlook PST Repair, a third-party solution, offers a comprehensive solution to mitigate these risks and ensure the preservation of PST data in its original Outlook format. This cost-effective, error-free tool allows for flexible storage in various formats (EML and MSG) without altering the original structure. It boasts the capability to repair PST files of any size, with no file size limitations. Notably, it offers an exclusive feature for seamless migration from Outlook PST to Office 365, simplifying PST data transfer between different Outlook versions.
While the Import/Export feature in Microsoft Outlook facilitates PST file data migration between different Outlook versions, its manual nature comes with inherent limitations that can potentially result in data corruption and loss. In such scenarios, the optimal solution is to utilize a smart and advanced Outlook Repair tool for a more efficient and reliable data migration process.
If you are looking for solution to migrate Outlook 2010 data to Outlook 2016, then this article is the best option. You can find out here information about built-in import tool to import Outlook 2010 PST data into Outlook 2016. You can also get the information about a professional tool. Overall, the post is well-written and informative, try it.