Read time 6 minutes

Summary: Learn effective methods for converting Text data type values to proper case format in Microsoft Access. This blog post explores two manual techniques: utilizing the built-in string conversion function and creating a user-defined function. Additionally, it addresses issues related to corrupt Access databases, offering a professional Access database repair solution to ensure the integrity of your data.

In Microsoft Access, the default data type is TEXT. However, users have the flexibility to change the data type to one that suits their needs. Selecting the right data type is a matter of personal choice and ensures optimal query and search results. This article is a valuable resource for MS Access database users, offering guidance on converting Text data type values into the proper case format. Read on to learn the step-by-step process.

There are two ways with which you can convert data values of the Text data type to proper case format.

  1. Use the Built-In String Conversion Function
  2. Use a User-Defined Function

Before going for any one of the above methods, first of all, create a sample table named MyTestTextList in the new blank database MyTestDatabase.

Use the Built-In String Conversion Function

  • Open the MyTestDatabase database in Access.
  • On the Insert menu, click Query.
    In MS Office Access 2007, click Query Design in the Other group on the Create tab
  • In the New Query dialog box, click Design view.
    In Access 2007, skip this step.
  • In the Show Table dialog box, click Close.
  • On the View menu, click SQL View.
    In Access 2007, click SQL in the Results group on the Design tab.
  • Type the code in the SQL view
SELECT testText, STRCONV(testText,3) as  TestText_in_Proper_Case FROM MyTestTextList
  • On the Query menu, click Run.

In Access 2007, click Run in the Results group on the Design tab

Use a user-defined function

  • Open the MyTestDatabase database in Access.
  • On the Insert menu, click Module.

In Access 2007, click the drop-down arrow under Macro in the Other group on the Create tab.

  • Type the following code in the current module and save your changes.
Function Proper(X)
Capitalize first letter of every word in a field.
Dim Temp$, C$, OldC$, i As Integer
If IsNull(X) Then
Exit Function
Else
Temp$ = CStr(LCase(X))
‘ Initialize OldC$ to a single space because first
‘ letter must be capitalized but has no preceding letter.
OldC$ = ” “
For i = 1 To Len(Temp$)
C$ = Mid$(Temp$, i, 1)
If C$ >= “a” And C$ <= “z” And (OldC$ < “a” Or OldC$ > “z”) Then
Mid$(Temp$, i, 1) = UCase$(C$)
End If
OldC$ = C$
Next i
Proper = Temp$
End If
End Function
  • On the File menu, click Close and Return to Microsoft Access.
  • On the Insert menu, click Query. In Access 2007, click Query Design in the Other group on the Create tab
  • In the New Query dialog box, click Design view. In Access 2007, skip this step.
  • In the Show Table dialog box, click Close.
  • On the View menu, click SQL View. In Access 2007, click SQL in the Results group on the Design tab.
  • Type the following code in the SQL view
SELECT testText, proper(testText) as testText_in_Proper_Case FROM MyTestTextList

This query is similar to the query in Method 1. This is except for the function call.

  • On the Query menu, click Run. In Access 2007, click Run in the Results group on the Design tab

The second method provides flexibility in choosing any desired case format, allowing for the conversion of Text data type values to the proper case format in MS Access.

An automated Access repair tool can be a lifesaver in restoring corrupt MDB databases to their functional state. The Kernel for Access Database Repair tool excels at recovering tables, key data structures, auto numbers, table relationships, OLE data, and memo data while preserving original date formats. It effectively addresses all corruption-related problems in MDB and ACCDB files, offering various repair modes for precise recovery. Users can preview content before saving, and the tool is compatible with all MS Access database versions.

Here, we outline the operational process of the Kernel for Access Database Repair tool, designed to recover and restore corrupt MDB databases to their functional state.

  1. Launch the installed Kernel for Access Repair on your system.
  2. Click ‘Select File’ to browse and add the corrupted Access database files.
    Select file
  3. Select the Mode to repair the corrupt Access file. Then click Repair.
    Select the Mode to repair the corrupt Access file
  4. Wait until the scan and repair process gets completed.
    scan and repair process
  5. Once the process gets completed, you can preview the recovered file by selecting the objects from the left panel. Click Save to save the required file.
    preview the recovered file
  6. Provide a destination path to save the recovered file and click Save.
    Provide a destination path
  7. The repaired database file will be saved at the specified location.
    Database is saved

Hence the easy restoration of the corrupted MDB file is completed conveniently.

Wrapping Up

This blog provides insights into two manual methods for converting the Text data type to the proper case in Microsoft Access: using the built-in string conversion function and creating a user-defined function. Additionally, it offers valuable assistance to users grappling with issues related to corrupt Access databases, presenting a professional Access database repair solution.

Kernel for Access Database Repair