How to do granular recovery of Exchange mailbox items?

Aftab Alam | Updated On - 24 Apr 2020 |

Read time 8 min

The term ‘granular recovery’ means the recovery of some specific items from a mailbox which is corrupt. This item can be a message, contact, note, or any other information. There are various methods to repair corrupt Exchange databases like eseutil tool, but they will not allow you to recover mailbox items. The eseutil tool takes the assistance of multiple switches to check the integrity of database, perform soft or hard recovery, and restore the database with the help of log files. But you can easily understand that eseutil tool will not perform any granular recovery for you. But you can use professional tools like Kernel for Exchange Server for granular recovery of mailbox items.

Advantages of granular Exchange recovery
  • You recover only the desired data. So, a lot of space is saved.
  • It saves you from the lengthy manual processes of finding the required data manually.
  • It saves your time and energy.
How to perform granular recovery?

To perform granular recovery, you need to use some smart solutions which can remove the corruption, recover the data, and let you search any data at a granular level. Kernel for Exchange Server is an Exchange server recovery software specially designed for recovering the data from corrupt Exchange database files. The software supports all the versions of Exchange Server and efficiently handles each type of error.

Here is a complete guide of using Kernel for Exchange Server software for granular recovery of Exchange items –

  1. After launching the software, use any of these three options –
    • Click File > Add Source.
    • Click Add Source button in the menu.
    • Directly click the Add Source icon.

    Kernel for Exchange Server software

  2. Select the first option of Offline EDB File.
    select Offline EDB File
  3. Browse the corrupt EDB file either from its location or search for it if you are unaware of its location. Then click Next.
    Browse the corrupt EDB file
  4. Select the scan mode.
    • Standard – This is the recommended mode.
    • Deep – Use this method if the Standard Scan fails to recover files.

    Then click Next.
    Select the scan mod

  5. The EDB file is successfully scanned. Click Finish.
    EDB file is successfully scanned
  6. Now you need to create either a new PST file or select an existing one to save the data which you will search and find later. To do this, click the PST file icon on the home screen.
    create  a new PST
  7. Here, the second option is selected to add an existing PST file.
     add an existing PST file
  8. Click the Add button.
    click on add button
  9. After selecting the PST file, click Next.
    select pst and click next
  10. The PST file is successfully connected. Click Finish.
    PST file is successfully connected
  11. Now for granular recovery, go to the source list, select any mailbox and click the Search option in the tool bar.
    search for granular recovery
  12. There are 4 different criteria (General, Mail Properties, Date, Attachment) for searching the data. You can select any criteria as per your comfort.
    select any comfort criteria
  13. In the General tab, you can input the search query based on the properties of the message like Subject, Body, From, To, Cc, and Bcc. Input any detail and click Search Now.
    Input any detail

    The tool will search the whole mailbox and list down the output.

    Note 1: In the Mail Properties tab, you can search the data based on message properties like Category, Class, Importance, Read Status, and Size.
    search whole mailbox and list down the output

    Note 2: The Date tab is suitable for finding the Messages Status (Created On, Submit On, Deliver On, and Modified On) and Date (with the options All, Equal to, Not equal to, Less than, Greater than, Between).
    finding the the status

    Note 3: The fourth search tab is Attachment where you can input the attachment properties (Name, Type, Body, Size).
    fourth search tab

  14. After searching the data based on any required value, you just need to right-click the output data and select Copy Message(s).
    select Copy Message(s)
  15. Now, go to the destination PST file, right-click on any folder and click the Paste Message(s) option.
    go to the destination PST file
  16. The tool will paste the message at the destination and provide a status report too.
  17. You can see the messages now in the destination PST file.
    provide a status report

So, this was the whole granular recovery method of recovering any smallest data from an Exchange database file. You can also see how easily the Kernel for Exchange Server lets you to recover mailbox data from EDB file. There are multiple attributes which you can use to get the desired information in the minimum time. Before buying the software, you can download the use the trail version of the software which will let you save up to 25 items per folder.