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Office 365 is responsible for creating safe credentials and other parameters to protect mailbox data. Office 365 gives you enhanced security capabilities to leverage to detect threats and improve response time. Such a cloud environment has a shared responsibility model in which they provide all the setup, infrastructure, availability, durability, etc. But the accessibility remains on the user side.
The admin is also accountable for taking a regular backup of the mailboxes, as Microsoft does not accept any automatic backups. It also reduces the mailbox size and makes them responsive and agile.
In the present article, we will check some methods to export the Office 365 mailboxes to PST using Microsoft 365 Admin Center and MS Outlook.
In Office 365 Admin Center, you can create an eDiscovery search and exports its results into PST format. It is a detailed process that requires the help of several wizards before making a PST file.
Add the Export Role in eDiscovery Manager
eDiscovery manager is the facility that checks the content in the mailbox and brings you the results for exporting. By default, the Export role is not included in the available roles for eDiscovery Manager. So, you must add the role in firsthand.
Create the eDiscovery search.
The Content Search creates a search job for the selected mailboxes based on several parameters and keywords.
Export the search results into PST format
The content search job starts looking into mailboxes based on the given keywords and other parameters. After its completion, the status of search job will be ‘completed.’
NOTE – You must use Microsoft Edge browser to download the eDiscovery tool.
When you have connected the Office 365 account in Outlook application, then you can export the mailbox and other parts like contacts, calendar, notes, journals, etc.
A great learning curve is required in the manual methods to export PST files successfully. Additionally, you can export only a limited number of mailboxes into PST files successfully. A professional application lowers the complexities of the Office 365 environment and creates unique healthy PST files. Kernel Export Office 365 to PST, supports all plans of Office 365, and saves primary mailboxes, archive mailboxes, public folders, etc., into PST format. It will provide you with a sufficient number of filters to back up the necessary content of the mailbox.