4 Reasons Why User Need Office 365 Backup and Recovery

Siddharth Rawat
Siddharth Rawat | Updated On - November 03, 2022 |

Read time 3 minutes

Businesses, especially small and mid-sized organizations, are adopting new platforms in order to curtail costs, and most of them are inclining towards advanced cloud platforms to experience their unique ability to promote buoyant, collaborative work environments and channels. So, the growth of SaaS apps like Office 365 is in full swing now.

Considering the importance of critical data, protecting Cloud data could not be more crucial than it is now. And so, the time has arrived to address the inherent risks of working in the cloud environments — particularly Office 365. Here are some noteworthy reasons that define our need for better backup and recovery for Office 365

1- Human Mistakes

Human error is a prime cause of major data loss incidents. Office 365 is an employer-friendly platform that assigns access to a single document for multiple users, which in turn enables the users to edit the same document or check real-time assignment updates on any device. Unfortunately, the collaborative environment promoted by Office 365 makes it vulnerable to accidental data deletion. And many a time, Office 365 fails to protect organizations from data loss due to human mistakes.

2- Short Retention & Data Restoration Periods

Office 365 employs methods to secure deleted files, emails, or entire mailboxes, but the data may be retained only depending on the policies applied to the data, and so the remaining data may not be easily retrievable. Data is not always recoverable after the expiry of the retention period.

Office 365 data retention policies are not adequate since there are limitations involved with deleted items, recoverable items, and legal holds. End-users are required to configure multiple policies and settings that result in strife with corporate retention policies, which in turn derail the compliance efforts. Backup solutions or tools utilizing snapshots enforce an administrative burden of restoring and mounting multiple snapshots.

3- Compliance Requirements

Today, organizations need to comply with both IT governance and regulatory requirements. This is easier with on-premises deployments. However, not all SaaS applications protect data in accordance with compliance requirements and industry standards. Therefore, all small and medium-sized organizations need to do their due diligence to ensure smooth accessibility of cloud data according to key requirements for compliance.

4- Hacker Peril

Malicious attacks can create a jolting impact on the data on the cloud platforms and challenge organizations in the field of compliance. Malicious attacks or unauthorized access to the system by hackers continue to be the focal point of concern for the organizations since both involve radical data alteration and permanent data deletion. Recovery options and methods for items or mailboxes are limited when these events occur.

Gartner Research Report of 2017 stated that “Infrastructure and operations leaders using or evaluating Office 365 are considering investments in third-party tools for accelerated recovery options.” Kernel Office 365 Backup and Restore is a third-party backup tool that helps in backup and recovery of deleted or corrupted data. It ensures that whatever data is lost due to a security breach or malware attacks is not gone forever. The tool saves Exchange/Office 365 mailboxes as PST without Outlook and exports user/archive/shared mailboxes & public folders to PST files. Prior to backup and restore Office 365 data, it filters mailbox by Date, Item Type. Also, it restores healthy PST files to Office 365 mailboxes.


Though Office 365 from Microsoft is a reliable cloud platform, it is not devoid of data loss and data inaccessibility situations. This is a major reason for Office 365 users looking to back up their data. Also, compliance requirements and inadequacy of Office 365 data recovery features compel Office 365 users to go for a third-party backup tool.