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4 Reasons – Why We Need Office 365 Backup and Recovery

Supriyo Dastidar Updated On - 17 Feb 2020

Businesses are adopting new platforms in order to curtail costs, and most of them are inclining towards advanced cloud platform to experience its unique ability to promote buoyant, collaborative work environments and channels. So, the growth in the application of SaaS apps, like Office 365 are in full swing now.

Considering the importance of critical data, protecting Cloud data could not be more crucial as it is now. And so, the time has arrived to address the inherent risks of working in the cloud environments — particularly of Office 365. Here are some noteworthy reasons that define our need for better backup and recovery for Office 365

  1. Human Mistakes

    Human error is the prime cause of major data loss incidents. Office 365 is an employer-friendly platform that assigns access to a single document for multiple users which in turn enable the users to edit the same document or check real-time assignment updates, on any device. Unfortunately, the collaborative environment promoted by Office 365 makes it vulnerable to accidental data deletion. And many a time Office 365 fails to protect organizations from data loss.

  2. Short Retention & Data Restoration

    Office 365 employs methods to secure deleted files, emails or entire mailboxes, but the data may only be retained temporarily depending on the policies applied to the data, and so the remaining data may not be easily retrievable. Data is not always recoverable after the expiry of the retention period which rightfully impacts the belief of many organizations that SaaS provider can restore the lost data at ease.
    Office 365 data retention policies are not adequate since there are limitations involved with deleted items, recoverable items, and legal holds. End-users are required to configure multiple policies and settings that result in a strife with corporate retention policies which in turn detail the compliance efforts. Backup solutions or tools utilizing snapshots enforce an administrative burden of restoring and mounting multiple snapshots and only provide constrained search and discovery options.

  3. Compliance Risk

    In case of on-premises data storage, organizations need to comply with both IT governance and regulatory requirements. However, not all SaaS applications protect data in accordance with the compliance requirements and industry standards. Therefore, all small and medium-sized organizations need to do their due diligence to ensure smooth accessibility of cloud data according to key requirements for compliance.

  4. Hacker Peril

    Malicious attacks can create a jolting impact on the data integrity of the cloud platforms and challenge the organizations in the field of compliance. Malicious attacks or unauthorized access to the system by hackers continue to be the focal point of concern for the organizations since both involve radical data alteration and permanent data deletion. Recovery options and methods for items or mailboxes are limited when these events occur.

Gartner Research Report of 2017 stated that “Infrastructure and operations leaders using or evaluating Office 365 are considering investments in third-party tools for accelerated recovery options.” Kernel Office 365 Backup & Restore is a third-party backup tool that helps in backup and recovery of deleted or corrupted data. It ensures that whatever data is lost due to a security breach or malware attacks is not gone forever. Office 365 Backup tool saves Exchange/Office 365 mailboxes as PST without Outlook and exports user/archive/shared mailboxes & public folders to PST files. Prior to backup and restore of office 365 data, it filters mailbox by Date, Item Type. Also, restores healthy PST files to Office 365 mailboxes.